AP Supervisor - Aero-Glen International

Overview of the Position:

Oversee and manage all accounts payable functions; responsible for the timely, accurate and efficient processing of the Accounts Payable ERP system modules. This is a fully in-office position.

Essential Duties and Responsibilities:

General

• Analyze invoice aging reports weekly, monthly, quarterly and annually to ensure the best practices for efficiency.
• Use and analyze complex performance indicators and data to monitor unit performance in relation to established standards and strategies.
• Maintain quality control to ensure that accounting transactions comply with financial policies and procedures.
• Establish and maintain positive relationships and effective communication with external and internal customers and stakeholders.
• Direct ongoing evaluation of accounts payable processes to assure continuous improvement and alignment with unit and division strategic plans.
• Update all training materials and internal office manuals related to accounts payable processes, procedures and technology.
• Schedule staff and assign work, monitor workloads and reallocate staff assignments, as required, to efficiently and effectively address variations in process flow volumes.
• Manage associates to include coaching, training, and performance management.
• Perform other duties as assigned.

Accounts Payable

• Ensure that sufficient backup is obtained before invoices are paid.
• Resolve problems with suppliers and internal departments.
• Assist controller in resolving problems as needed.
• Help with financials in areas relating to accounts payable.
• Maintain policies and procedures for accounts payable.
• Negotiate with suppliers to get early pay discounts.
• Ensure all POs and Invoices have appropriate approval from department managers.
• Perform three-way match process within ERP system to ensure accuracy of payments and inventory receipts.

Other Knowledge, Skills, and Abilities:

• Excellent interpersonal skills with strong communication skills
• Ability to prioritize, organize, and manage multiple tasks
• Exhibits honest and ethical behavior
• Have solid computer skills particularly with ERP systems and Excel; knows 10 Key by touch