AP Supervisor

Our client is seeking a bright, positive, and solutions-oriented Accounts Payable Supervisor to lead the day-to-day accounts payable function in a fast-paced manufacturing environment. This position is responsible for supervising AP staff, ensuring the accurate and timely processing of high-volume invoices, maintaining strong vendor relationships, and supporting month-end close activities.

The ideal candidate is a hands-on leader with strong Accounts Payable experience, prior supervisory experience, expertise using Sage ERP, and a proven track record working in manufacturing or a similar operational environment. We are looking for someone who thrives in a high-volume setting, brings fresh ideas for process improvement, and fosters a collaborative, customer-service mindset within the accounting team.

Key Responsibilities

• Supervise, mentor, coach, and develop Accounts Payable team members.
• Oversee the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices and payments.
• Manage high-volume invoice entry, coding, matching, approvals, and payment processing.
• Review and approve AP transactions to ensure accuracy and compliance with company policies.
• Maintain and strengthen vendor relationships while resolving invoice discrepancies and payment issues.
• Coordinate weekly check runs, ACH, wire, and other payment processing activities.
• Monitor AP aging and ensure timely payment of obligations.
• Reconcile vendor statements and investigate outstanding items.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support audits by providing required documentation and reporting.
• Collaborate with Purchasing, Receiving, Inventory, and Production teams to resolve invoice and purchase order discrepancies.
• Develop, document, and implement process improvements to increase efficiency and strengthen internal controls.
• Prepare AP reports, metrics, and analysis for management.
• Ensure compliance with company policies, accounting standards, and applicable regulations.

Qualifications

Required

• 5+ years of progressive Accounts Payable experience.
• 2+ years of experience supervising or leading an AP team.
• Experience in a manufacturing, industrial, equipment manufacturing, or similar environment.
• Experience processing high volumes of invoices and vendor transactions.
• Strong working knowledge of Sage ERP.
• Advanced proficiency with Microsoft Excel.
• Strong understanding of three-way matching, purchase orders, inventory-related invoicing, and vendor reconciliations.
• Excellent organizational, problem-solving, and communication skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience supporting inventory, purchasing, or production-related accounting functions.
• Continuous improvement or process optimization experience.
• Experience with internal controls and audit support.

Desired Candidate Profile

We are looking for an individual who is:

• Bright, energetic, and positive.
• A hands-on leader who enjoys developing others.
• Detail-oriented while maintaining a big-picture perspective.
• Comfortable in a high-volume, deadline-driven environment.
• Proactive and continuously looking for ways to improve processes.
• Professional in working with vendors and cross-functional departments.
• Adaptable and capable of balancing multiple priorities.