AP Systems Analyst

At Houston Methodist, the Accounts Payable (AP) Systems Analyst position is responsible for the daily administration of the systems utilized in AP to ensure compliance with current and future business needs and internal/external controls. Evaluates and implements new technology enhancements, business process improvements, computer system testing and system procedures development and documentation. Meets AP governmental compliance reporting requirements. Works independently on project-oriented tasks that support department operations related to systems and database maintenance and reporting. FLSA STATUS
Exempt

QUALIFICATIONS

EDUCATION

• Bachelor’s degree in finance, accounting, information technology or related field; an additional four years experience in addition to the minimum experience required below required in lieu of degree

EXPERIENCE

• Three years experience in accounts payable and business analysis

LICENSES AND CERTIFICATIONS
Preferred

• Accounts Payable Specialist (APS) or
• Accounts Payable Manager (APM)

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Understanding of financial interrelationships
• Excellent verbal and written communications skills
• Demonstrated customer service and team work skills
• Ability to work independently and effectively in a rapidly changing environment
• Strong analytical and organizational skills with attention to detail and accuracy
• Strong knowledge of enterprise resource planning (ERP) systems
• Expert knowledge of full cycle accounts payable and supplier maintenance
• Strong, current knowledge of Internal Revenue Service (IRS) 1099 reporting and unclaimed property requirements

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Liaise with information technology (IT) and business stakeholders to support and maintain AP systems as appropriate.
• Works in cross functional teams, suppliers and external customers in the achievement of department goals and objectives.
• Contributes to teamwork by consistently offering assistance and responding in a positive, timely manner to requests for assistance.

SERVICE ESSENTIAL FUNCTIONS

• Documents AP applications business flow and integration with other systems. This includes creating process maps, creating user/reference guides, etc. Keeps documentation up to date.
• Conducts review of existing systems and processes as needed in response to formal audits or financial system design and testing.
• Documents business requirements, writes system specifications, tests plans, and posts implementation support documentation.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Collaborates with IT and other stakeholders to troubleshoot system incidents and rapidly resolve. Performs root cause analysts of AP system related issues and makes recommendations for resolution.
• Coordinates and performs testing of all system changes and enhancements prior to productions and during upgrades. Establishes routine processes for ensuring data integrity.
• Meets compliance reporting requirements (i.e. IRS and State of Texas reporting).
• Keeps management informed on work status and issues.

FINANCE ESSENTIAL FUNCTIONS

• Performs information retrieval for external and internal audits and other data requests including validation of data.
• Utilizes resources effectively and efficiently, demonstrating responsible financial stewardship. Manages own time effectively and prioritizes work to achieve maximum results in a timely manner.
• Performs timely, accurate and complete assigned general ledger account reconciliations.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Provides ongoing education and training to AP department staff and relevant stakeholders regarding system changes, upgrades, enhancements and implementations. Develops training materials and train end users on AP systems to increase self-sufficiency and confidence.
• Seeks opportunities to identify self-development needs and takes appropriate actions. Ensures own career discussions occur with appropriate management. Completes and update the My Development Plan (MDP) on an ongoing basis.
• Partners with AP management to ensure system functionality is leveraged to its fullest capacity: automation, data integrity, and process enablement through system features and deployment of new modules and capabilities. Stays up to date on industry trends and shares with department management and team.

SUPPLEMENTAL REQUIREMENTS

• WORK ATTIRE
  • Uniform: No
  • Scrubs: No
  • Business professional: Yes
  • Other (department approved): No
  
  ON-CALL*
  *Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
  • On Call* Yes
  
  TRAVEL**
  **Travel specifications may vary by department**
  • May require travel within the Houston Metropolitan area Yes
  • May require travel outside Houston Metropolitan area Yes

Work Shift:

1 - Day (United States of America)

Job Category:

Non-clinical Houston Methodist is one of the nation’s leading health systems and academic medical centers. The health system consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the Texas Medical Center, seven community hospitals and one long-term acute care hospital throughout the Greater Houston metropolitan area. Houston Methodist also includes a research institute; a comprehensive residency program; international patient services; freestanding comprehensive care clinics, emergency care and imaging centers; and outpatient facilities. Come lead with us!

Houston Methodist is an Equal Opportunity Employer.