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AP Travel and Expense Specialist

Axelon Services Corporation

Boston, MA

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JOB DETAILS
SKILLS
Accounts Payable, Analysis Skills, Auditing, Billing, Code Reviews, Corporate Policies, Cost Control, Credit Cards, Customer/Client Research, Data Management, Develop and Maintain Customers, Documentation, Expense Reports, Expense Tracking, Financial Systems, Identify Issues, Information Technology & Information Systems, Lawson GL, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Performance Metrics, Problem Solving Skills, Procurement Management, Reconciliation, Record Keeping, Reimbursement, Reporting Skills, Resolve Customer Issues, Systems Administration/Management, Time Management, Training/Teaching, Transaction Processing/Management, Travel Policy
LOCATION
Boston, MA
POSTED
6 days ago


Summary:

  • Responsible for day-to-day activities supporting Travel and Expense reimbursement for all entities in the company.
  • Manage the Accounts Payable credit card and provide assistance to resolve issues.
  • Ensure expenses are reconciled on time and resolve issues with maintaining customer data.
  • Perform duties in support of Corporate Accounts Payable, ensuring no interruption of services.
  • Enforce policies and ensure the company’s system is appropriately administered.


Responsibilities:

  • Lead all aspects of the Chrome-river Corporate Card Program.
  • Provide travel support and process expense reports.
  • Reconcile corporate card spend and provide training in the new expense reimbursement software.
  • Support the executive corporate card program, answering questions and liaising with the bank as needed.
  • Manage the Accounts Payable credit card, provide information to staff on card usage, and maintain records.
  • Be the primary contact for the organization’s travel agency, managing online data and liaising with the Business Manager.
  • Respond to general inquiries and troubleshoot issues related to Travel and Credit Cards.
  • Work with Finance Information Systems on data flow changes and updates to master data.
  • Produce reports using reimbursement reporting software, review for policy adherence, and perform general auditing.
  • Respond to audit and documentation requests.
  • Ensure compliance with internal controls per company policy.
  • Identify areas for improvement in AP and T&E transaction processing.
  • Provide information for monthly key performance indicators.
  • Review expense reports in accordance with company policy.
  • Develop and maintain travel reporting and review the Company Travel Policy annually.
  • Identify and review opportunities for cost savings.
  • Perform month-end balance reconciliations and analytical reporting as required.
  • Work with internal and external customers regarding account and expense inquiries.
  • Partner with Procurement Manager and Accounts Payable Supervisor in defining the future state of Travel.
  • Process invoices and statement reconciliations upon assignment.
  • Special projects and other duties as assigned.


Requirements:

  • Education: Associate or Bachelor’s degree required.
  • Experience: 3-5 years in an Accounts Payable function.


Preferred Skills:

  • Ability to use Microsoft Office suite, including Outlook, Word, and Excel.
  • Knowledge of Lawson/Infor General Ledger system preferred; ability to learn and use the system effectively is required.

About the Company

A

Axelon Services Corporation

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