APD RECORDS CLERK

APD RECORDS CLERK

Apply

POSITION SUMMARY

Under general supervision, performs daily work assignments for the Records Division of the Alamogordo Police Department, in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.

RECRUITMENT QUALIFICATIONS

Required

• High School Diploma, or its equivalent;
• Two (2) years of experience in an administrative and/or clerical position in an office setting;
• Two (2) years of customer service experience;
• Valid New Mexico Driver's License with a driving record acceptable to the City of Alamogordo;
• No felony convictions or other convictions involving moral turpitude; and
• Or any equivalent combination of education, experience, and training which provide the required knowledge, skills, and abilities.

Required during tenure:

• Must obtain and/or maintain certification(s) necessary to perform Essential Duties effectively and safely, including but not limited to:

o Within six (6) months from date of hire: New Mexico Notary Public Commission.

PRIMARY DUTIES AND RESPONSIBILITIES

Essential Duties

• Processes data to include accident records, arrest records, juvenile referrals, case reports, and checks for accuracy;
• Maintains a general knowledge of the Inspection of Public Records Act (IPRA) and required redactions before releasing documents to the public;
• Greets the public in person and on the telephone, answers questions, and directs to the appropriate party when necessary;
• Assists the general public, police personnel, and other local, state, and federal law enforcement agencies with general information, records checks, and copying reports;
• Provides efficient record keeping, secretarial, and clerical assistance to the Alamogordo Police Department;
• Maintains appropriate files and records;
• Assists police personnel and other law enforcement agencies in locating reports, statistics, and required information;
• Types, logs, and files various documents, including complaints, arrests, fingerprint cards, tow sheets, DWI reports, statements, warrants, affidavits, reports, letters, memoranda, and other documents;
• Retrieves mugshots from system if needed;
• Prepares monthly NIBRS reports and quarterly reports and sends copies to appropriate agencies;
• Prepares quarterly Identity Theft report and sends copies to appropriate agencies;
• Provides quarterly statistics to Administrative Manager;
• Collects fees for reports and documents; balances receipts and cash; and prepares deposit;
• Prepare and type reports, correspondence, statistical data and memos, and mails to appropriate parties;
• Maintains, files, and enters into computer various reports and performs record retention and destruction in accordance with state guidelines;
• Researches, compiles, and prepares various required and special reports;
• Contributes to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills;
• Interacts professionally and provides excellent customer service to all levels of City staff and citizens to ensure high operational and service standards; and
• Performs duties in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.

OTHER IMPORTANT DUTIES

• Must obtain and maintain required license(s) and/or certification(s);
• Occasional travel may be required for training;
• Maintains the confidentiality of information obtained during performance of duties; and
• Performs such other duties as may be assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position

Position : 50100001

Code : 260098-1

Type : INTERNAL & EXTERNAL

Location : APD STAFF

Job Family : CLERICAL / ADMINISTRATIVE

Job Class : APD RECORDS CLERK

Posting Start : 07/24/2026

Posting End : 08/07/2026

MINIMUM HOURLY RATE: $15.52

linkCopy Job Detail Link linkCopy Direct To Application Link'); return false;" type="submit" value="">share