APD Records Division Manager

APD Records Division Manager

Salary

$76,564.80 - $79,934.40 Annually

Location

Albuquerque, NM

Job Type

Full Time

Job Number

2700007

Department

Police

Division

PD-Records Mgmt

Opening Date

07/16/2026

Closing Date

7/30/2026 11:59 PM Mountain

Bargaining Unit

NU

• Description
• Benefits
• Questions

Position Summary

Plan, direct, manage and oversee assigned activities and operations within the Albuquerque Police Department, Police Records Management Division; oversee the maintenance of all police report records and archives; coordinate assigned activities with other division and outside agencies and provide highly responsible and complex administrative support to the APD Chief of Staff.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Essential and Supplemental Functions

ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

• Assume full management responsibility for operations, services and activities of the APD Police Records Management Division.
• Oversee the maintenance of all official police records and archives.
• Review and approve transmittals for storage and destruction; ensure compliance with state and local laws; provide and coordinate records retention training.
• Oversee and coordinate research requests and Inspection of Public Records Act (IPRA) requests; serve as the Records Custodian for the Albuquerque Police Department.
• Act as the Departments representative on a policy level to assure that records retention activities are appropriately implemented in Departmental programs, projects and training.
• Manage the development and implementation of division goals, objectives, policies and priorities for each assigned service area.
• Establish appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures and allocate resources accordingly within departmental policy.
• Plan, direct and coordinate, through subordinate level staff, the divisions work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
• Assess and monitor work load, administrative and support systems and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
• Select, train, motivate and evaluate division personnel; provide or coordinate staff training.
• Work with employees to correct deficiencies; implement discipline and termination procedures as warranted.
• Oversee and participate in the development and administration of the division budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Provide responsible staff assistance to the Deputy Chief and Chief of Police.
• May respond to media inquiries and public comment, questions and requests.

SUPPLEMENTAL FUNCTIONS:

• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public safety records management
• May respond to public inquiries received from 311 call center tickets; provide information within area of assignment.
• Perform related duties and responsibilities as required.

Minimum Education, Experience And Additional Requirements

Related education and experience may be interchangeable on a year for year basis.

Bachelors degree in criminal justice, business administration, public administration, political science or a related field; and

Seven (7) years professional experience in records management; and

To include (4) years direct supervisory experience.

Experience interpreting legislation preferred.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Working Conditions

Environmental:

Office environment; exposure to computer screens.

Physical:

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting; extensive use of computer keyboard.

Total Rewards. Total You.

The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state's public retirement system (PERA), with the City paying up to 75 percent of the employee's contribution. That's higher than any other contribution rate in the state of New Mexico!

Paid holidays? Check

Paid parental leave? Check

Paid birthdays off? Check

Vacation and sick leave starting Day 1? Check and check

Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community.

Total Rewards - City of Albuquerque

Fire Department

Albuquerque Police Department

01

Do you possess experience interpreting legislation?

• Yes
• No

02

Do you possess a valid New Mexico Drivers License, or have the ability to obtain by date of hire (attach a copy of your Drivers License)?

• Yes
• No

03

Select the highest level of successfully completed related education as identified by the minimum requirements (if applicable, attach supporting degree or transcripts).

• No High School Diploma
• High School Diploma or GED
• Non/degree accredited- Some College
• Associates
• Bachelors
• Masters
• Juris Doctorate
• Doctorate

04

Select the number of years of work experience you possess which relates to the minimum requirements, if applicable, add verifiable time in a temporary upgrade status and/or volunteer experience when selecting number of years.

• No experience
• 1 to less than 6 months
• 6 to less than 12 months
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years to less than 11 years
• 11 years to less than 12 years
• 12 years to less than 13 years
• 13 or more years

05

Do you possess the supervisory experience outlined in the minimum requirements? If you have successfully completed the City of Albuquerques Pre-Management Development Program (PMDP), please include two (2) additional years in your supervisory experience (attach certificate, if applicable).

• Yes
• No

Required Question

Employer City of Albuquerque

Address 400 Marquette N.W.

Albuquerque, New Mexico, 87103

Phone 505 768-3700

Website http://CABQ.GOV