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Apple/Mac Ecosystem Specialist (Libraries/iCloud/Time Machine)

NIGHTBIRD PRODUCTIONS INC

West Hollywood, CA

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JOB DETAILS
SKILLS
Apple, Apple Macs, Apple Networks, Apple iCloud, Apple iPad, Apple iPhone, Best Practices, Cloud Computing, Data Recovery, Data Sets, Database Backup, Documentation, Ecosystems, Identify Issues, Information/Data Security (InfoSec), Local Area Network (LAN), Mac Operating System, Music, Network Configuration Management, Retention Programs, Solid State Drive (SSD), Storage Architecture, USB, Video Editing, Wireless Communications, Writing Skills, iOS
LOCATION
West Hollywood, CA
POSTED
30+ days ago
Benefits:
  • Flexible schedule

Overview
We are seeking a highly experienced Apple ecosystem specialist to optimize and maintain a Mac-based creative environment. This position requires deep knowledge of macOS + iOS/iPadOS integration, Apple networking features, and best practices for consolidating and organizing large Music and Photos libraries across multiple Apple devices.
The ideal person understands real-world Apple workflows (not theory) and can design a system that is fast, reliable, and clean — with strong data safety practices and minimal disruption.


Key Responsibilities


1) Apple Ecosystem Infrastructure
  • Configure and optimize multiple Macs, iPhones, iPads under one or more Apple IDs (as appropriate)
  • Ensure reliable syncing across devices (Contacts, Calendars, Notes, iCloud Drive, Photos, Music)
  • Advise on best practices for Apple ID usage (single vs multiple Apple IDs, shared content, family sharing, etc.)
  • Troubleshoot Apple syncing issues and cloud conflicts (duplicates, library mismatches, “stuck syncing,” etc.)

2) Music Library Consolidation & Optimization
  • Consolidate and reorganize Apple Music / Music.app libraries across multiple Macs
  • Resolve duplicate tracks, missing files, “!” broken paths, and scattered storage
  • Optimize media storage architecture:
     
    • internal SSD vs external drives 
    • NAS vs DAS 
    • best format and file structure for long-term media stability 

3) Photos Library Consolidation & Repair
  • Consolidate multiple Photos libraries while preserving:
     metadata, albums, people, favorites, geolocation, edits
  • Resolve Photos library issues:
     damaged libraries
  • inconsistent iCloud Photos behavior
  • storage bloat from misconfigurations
  •  Design reliable strategy for:
     iCloud Photos vs local Photos library
  • backup & archive separation
4) Backup, Data Protection & Recovery Planning

Design a backup system using:
  •  Time Machine (local / network if applicable)
  • iCloud backup capabilities (where appropriate)
  • manual or versioned archive backups for long-term safety
  • Ensure correct backup retention strategy:
     rapid recovery + long-term archive
  • Audit and document backup coverage so nothing is assumed or missed
 
5) Apple Networking & Optimization


  • Advanced Wi-Fi and network setup for Apple environments
  • Configure:
     file sharing
  • permissions
  • SMB/APFS external drive workflows
  • Optimize reliability for studio environments: stable throughput, low downtime, repeatable recovery

Required Qualifications (Must Have)


  • Strong professional experience with:
     macOS (Apple Silicon preferred)
  • iOS / iPadOS
Expert understanding of:
 iCloud syncing mechanisms (Photos, Drive, Music, Messages)
  • Time Machine workflow and limitations
  • storage architecture for media-heavy creative professionals
  • formats and features of external storages and USB/Thunderbolt protocols
  • LAN Network
  •  Proven track record consolidating:
     Photos libraries
  • Music libraries
  • iCloud accounts
 Comfortable working with large datasets (multi-terabyte libraries)

Strongly Preferred / Bonus Skills


  • Experience working with:
     musicians, recording studios, video editors, photographers
 Knowledge of:
NAS systems (QNAP/Synology)
RAID safety realities vs backup
Carbon Copy Cloner (CCC)
Ability to write clear documentation (so the system is maintainable)

Deliverables (We Expect Results)


  • A consolidated, clean, documented system with:
    One stable Music library strategy
  • One stable Photos library strategy
  • Multiple iCloud accounts consolidation and maintenance
  • Reliable and smooth performance of all iOS and Mac OS Devices
  • Clear iCloud usage rules (what syncs, what doesn’t)
  • A tested backup + recovery plan
  • A short guide for daily workflow (“do’s and don’ts”)


About the Company

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NIGHTBIRD PRODUCTIONS INC

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