Approvals and Standing Orders Receiving Specialist

Position Introduction:

Working in the University Libraries' Acquisitions Department, the Approvals and Standing Orders Receiving Specialist coordinates the processing of all monograph (book) receipts and payments for approval plans, receiving, and processing payment for monographic standing orders and microforms. The position serves as a liaison between the Acquisitions Department and other library departments, branch libraries, and vendors concerning status of orders. Position corresponds with vendors and reconciles any discrepancies of materials received and/or inaccuracies of invoices. Serves as backup to the Senior Administrative Support Specialist, inputting invoices into Laserfiche.

The successful candidate will be required to have the following skills:

• Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

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Required Education and Experience:

• High School diploma or GED.
• 12 months office, clerical or administrative support experience.