AR & Administrative Coordinator

AR & Administrative Coordinator

Eden Prairie, MN (Onsite)
Direct Hire
$23-$25/hour
Monday-Friday | 8:00 AM - 4:00 PM

About the Company

This company creates unique design products used in commercial spaces. They have a small, team-oriented office where employees collaborate closely and take on a variety of responsibilities.

Position Overview

This role combines payment processing and general office support. It's a great fit for someone who likes a mix of structured tasks and day-to-day office responsibilities, and who is comfortable working in a smaller team environment.

Key Responsibilities

Payment Processing & Tracking

• Record incoming payments (checks, credit cards, and electronic payments)
• Apply payments to customer accounts
• Handle credit card transactions and refunds
• Complete daily payment balancing tasks

Invoices & Billing Support

• Create and send customer invoices
• Upload invoices into customer systems when needed

Customer & Account Follow-Up

• Reach out to customers regarding past-due balances (light follow-up, minimal phone work)
• Communicate with internal team members about account updates

Office & Administrative Support

• Answer incoming calls and check voicemail
• Sort and distribute mail and packages
• Maintain phone and email contact lists
• Order office supplies when needed

Documentation & Recordkeeping

• Complete customer-required paperwork and forms
• Maintain organized digital and physical files
• Keep records accurate and up to date

Team Support

• Help cover tasks for team members when they are out
• Assist with various projects and general office needs

Qualifications

• 2+ years of experience in payment processing, accounting support, or similar work
• Willing to help with both financial tasks and general office duties
• Experience with accounting or task-tracking software is a plus, but not required

What Makes This Role Unique

• Small team with a collaborative environment
• Variety of responsibilities (not just one task all day)
• Stable position for someone looking for consistency