AR/AP Specialist

Accounts Receivable / Accounts Payable Specialist Job Summary

We are seeking an experienced Accounts Receivable / Accounts Payable Specialist to support day-to-day accounting operations. This role is responsible for accurate and timely customer billing, collections, vendor invoice processing, account reconciliation, and administrative accounting support. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment while collaborating effectively with internal teams and external partners.

Key Responsibilities Accounts Receivable Duties

• Process and issue customer invoices on a daily basis
• Upload invoices to customer-specific portals when required
• Prepare and process credit memos and approved billing adjustments
• Manage chargebacks related to unauthorized deductions and unearned discounts
• Monitor customer accounts for delayed payments, non-payment, and other irregularities
• Collaborate with customers, Sales, and Customer Service teams to investigate and resolve billing discrepancies and collect outstanding balances
• Maintain and update customer master records
• Provide billing and account information to internal departments as needed
• Assist with month-end bad debt reserve analysis
• Support month-end close activities by completing billing and reporting tasks according to established deadlines
• Provide support during internal and external audits
• Perform additional accounting and administrative duties as assigned

Accounts Payable Duties

• Review and validate vendor invoices for accuracy
• Process purchase order and non-purchase order invoices, including three-way matching
• Code invoices and route them through the approval workflow system in accordance with company procedures
• Partner with internal departments to resolve invoice discrepancies, pricing issues, receipt variances, and invoice holds
• Research and resolve vendor and internal inquiries regarding account status and payment discrepancies
• Reconcile vendor accounts and ensure timely payments
• Assist with monthly close activities and reporting as needed
• Support additional accounting department functions and special projects

Qualifications

• Associate degree preferred
• Minimum of 7 years of experience in accounts receivable, billing, collections, cash applications, and accounts payable processing
• Experience working with ERP systems such as JDE, Intuitive, NetSuite, or similar platforms
• Strong proficiency in Microsoft Office applications, especially Excel
• Knowledge of sales and use tax regulations
• Ability to work effectively in a fast-paced, deadline-driven environment
• Strong analytical, problem-solving, and organizational skills
• High level of accuracy and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently while contributing as a collaborative team member

Apply Now!

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