AR/Cash Application Coordinator

This Jobot Job is hosted by: Arpana Davis
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $60,000 - $80,000 per year

A bit about us:

Our client is a well-established, full-service law firm founded over 30 years ago, with offices across Texas. The firm represents clients ranging from Fortune 500 companies to mid-sized public and private businesses and entrepreneurs, handling sophisticated transactional, litigation, employment, and bankruptcy matters throughout the state and nationally. The firm has a reputation for producing high-quality legal work and building deep client relationships, and it operates on a culture that emphasizes merit, initiative, and tangible results.

Why join us?

Medical, dental, and vision insurance
401(k) savings plan
Life/AD&D insurance
Disability insurance
Paid maternity and paternity leave
Generous paid time off
Discretionary year-end bonus
Hybrid schedule (1–2 remote days/week after initial 90-day onsite period)
Small, supportive team environment with a strong emphasis on work-life balance

Job Details

The AR/Cash Application Coordinator is responsible for the accurate and timely application of client payments, resolution of unapplied cash items, and support of the firm's accounts receivable, collections, and reconciliation processes. This role works closely with Billing, Collections, Accounting, attorneys, and administrative staff, and is a strong fit for someone with law firm or professional services experience who is comfortable owning payment processes end-to-end.

Key Responsibilities:

Apply client payments accurately and timely across checks, ACH, wire transfers, credit cards, and other electronic receipts
Post payments daily and ensure deposits are accurately reflected for financial reporting and attorney compensation
Review daily bank activity and monitor incoming payments for timely identification and recording
Research and resolve unapplied cash, unidentified receipts, short-paid invoices, overpayments, and misapplied receipts
Apply payments appropriately between trust and operating accounts in compliance with firm policy and ethical requirements
Support daily and monthly cash reconciliation, including bank-to-system comparisons and variance follow-up
Maintain cash application logs, deposit worksheets, and supporting documentation
Assist with AR aging, cash receipt reporting, and management reporting
Identify trends related to payment application or client payment behavior and communicate findings to management
Support audits, internal reviews, and process improvement initiatives related to cash receipts and AR

Qualifications:

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
2–4 years of experience in cash application, accounts receivable, collections support, payment posting, or general accounting - law firm or professional services experience preferred
Aderant or similar legal accounting system experience strongly preferred
Familiarity with trust accounting, retainers, and client advances a plus
Strong attention to detail, organizational skills, and ability to manage multiple priorities
Strong analytical and problem-solving skills; able to research discrepancies independently
Proficiency with Microsoft Office, particularly Excel
High level of discretion and professionalism; ability to work independently with sound judgment

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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