AR

Job Description:

Position Summary

The Accounts Payable / Accounts Receivable Clerk is responsible for supporting daily accounting operations related to vendor payments, customer accounts, cash applications, collections, compliance administration, records management, and reporting. This role ensures timely and accurate processing of financial transactions while supporting internal controls, maintaining organized documentation, and fostering strong vendor and customer relationships.

Key Responsibilities

Accounts Payable

• Process and post vendor invoices, including PO-matched invoices
• Review invoice discrepancies related to pricing, quantities, and receiving status
• Coordinate with purchasing and operations regarding unresolved invoices
• Prepare ACH, wire, check, and automatic payment batches for approval
• Maintain vendor records, including W-9 documentation and banking information
• Assist with payment remittance processing and vendor communications
• Support weekly cash requirements reporting and invoice posting reviews
• Monitor vendor payment terms and discount opportunities
• Assist with sales tax exemption forms, vendor credit applications, and related documentation
• Maintain and update vendor compliance documentation, including third-party screening records and supporting files

Accounts Receivable

• Post daily cash receipts and apply customer payments accurately
• Review aging reports and monitor overdue customer balances
• Contact customers regarding past due invoices and payment follow-up
• Maintain customer account documentation, credit references, and credit memos
• Provide customer support related to invoices, statements, and account inquiries
• Assist with weekly AR aging and collections reporting
• Maintain customer compliance documentation and applicable third-party screening records

General Accounting, Compliance & Administrative Support

• Support document retention and records management processes, including storage, archiving, and secure shredding of records in accordance with company policies
• Assist with month-end close activities as assigned
• Assist with general administrative and telephone support as needed
• Support continuous improvement efforts related to accounting, compliance, and records management processes

Qualifications

• Prior experience in Accounts Payable, Accounts Receivable, general accounting support, or records administration preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Proficient in Microsoft Office and ERP/accounting systems
• Strong communication and follow-up skills

Schedule

Part-time position approximately 30 hours per week.

Monday–Thursday

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.