Our client, a well-established real estate investment and property management company, is seeking an Accounts Receivable Specialist to join its Accounting & Finance team. This individual will be responsible for managing the full accounts receivable cycle across a commercial real estate portfolio, including tenant billing, collections, cash applications, account reconciliations, and reporting.
Responsibilities
Prepare and process monthly tenant rent billings, CAM reconciliations, tax escalations, and other lease-related charges in accordance with lease agreements.
Generate invoices, apply daily cash receipts, ACH payments, wire transfers, and lockbox deposits, ensuring timely and accurate account activity.
Monitor accounts receivable aging and proactively manage collections by contacting tenants regarding outstanding balances and following up on delinquent accounts.
Prepare and distribute past due notices, payment reminders, payment agreements, and other collection correspondence.
Reconcile tenant accounts, research unapplied cash, investigate billing discrepancies, and resolve payment issues in partnership with Property Management and Leasing teams.
Coordinate payment arrangements, monitor compliance with payment plans, and escalate unresolved collection matters to management when appropriate.
Prepare weekly and monthly accounts receivable aging reports, collection summaries, and other financial reporting for management.
Perform account reconciliations, support month-end close activities, and maintain accurate tenant account records and supporting documentation.
Partner with Accounting, Property Management, Leasing, and Finance teams to improve billing accuracy, streamline collections, and enhance accounts receivable processes.
Required
Bachelor's degree in Accounting, Finance, Business Administration, or equivalent work experience.
3+ years of accounts receivable, billing, or collections experience.
Experience managing high-volume billing and collections.
Strong understanding of accounts receivable processes and general accounting principles.
Excellent organizational, analytical, and problem-solving skills.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and formulas.