Area Coordinator

Posting Details

Posting Summary

Logo Posting Number STA00597PO26 Job Family Building and Grounds Maintenance Job Function Facilities Maintenance USC Market Title Maintenance Planner/Expediter Link to USC Market Title https://uscjobs.sc.edu/titles/211097 Job Level P4 - Professional Business Title (Internal Title) Area Coordinator Campus Columbia Work County Richland College/Division Division of Administration and Finance Department DAF Facilities Maintenance State Pay Range G09 USC Market Range MRF - $52,526 $65,658 $78,789 Anticipated Hiring Range $52,526 - $65,658 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Monday-Friday 8:00a.m-4:30p.m
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Trades/Maintenance

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

This position supports the effective delivery of maintenance services by assisting Area Maintenance Supervisors with the planning, prioritization, scheduling, coordination of preventive, and corrective maintenance across assigned campus maintenance shops. This position helps ensure maintenance work is properly scoped, resourced and materials are identified in advance, schedules are coordinated with campus partners, and work is completed safely, efficiently, expeditiously, and with minimal disruption to teaching, research, and daily campus activities.

The Area Coordinator serves as a key point of coordination among supervisors, skilled trades, area maintenance teams, Facilities leadership, customers, contractors and campus stakeholders. Through effective use of the CMMS (AIM), this role supports work order flow, backlog management, preventive maintenance compliance, outage coordination, service delive1y, and continuous improvement.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Driver's license.

Preferred Qualifications Knowledge/Skills/Abilities

• Must have the ability, solve problems, take initiative to provide services, develop strong customer relationships, measure cost and performance, keep accurate records, communicate effectively, develop proper procedures, define actions to resolve specific problems situations, communicate to management, and prepare reports.
• Able to plan, direct and review work.
• Must possess good interpersonal skills and the ability to interface and work well with subordinates, peers, outside departments and other business professionals.
• Ability to operate computer systems and their respected software for providing facility management reports.

Job Duties

Job Duty

Planning & Scheduling

Develops, maintains, and communicates weekly and daily maintenance schedules for assigned area maintenance teams, balancing preventive maintenance, corrective work, priority needs, and academic constraints. Plans maintenance work in advance to improve schedule efficiency, reduce delays, limit repeat visits, and minimize disruption to classrooms, laboratories, and offices. Coordinates access, outage schedules, utility interruptions, and customer notifications before scheduled work begins. Identifies opportunities to group work geographically, by priority, trade, or by system to improve workforce productivity and reduce travel time across campus. Monitors deferred work, recurring issues, and backlog trends, and schedules work priorities based on operational impact, available resources, and institutional needs. Supports preventive maintenance planning by ensuring PM tasks are scheduled at appropriate intervals and aligned with seasonal needs, building occupancy, and equipment criticality. Develops and maintains preventive maintenance material and parts lists to support appropriate inventory levels, ensure required parts are available when needed, and promote effective and timely completion of scheduled PM work. Adjust assignments as needed in response to emergencies, staffing changes, material delays, campus events, or shifting

operational priorities.

Essential Function Yes Percentage of Time 20 Job Duty

Work Order Management

Uses the CMMS to review, plan, schedule, and track work orders from initiation through completion. Identifies delays, missing information, duplicate requests, and items requiring supervisor or customer follow-up to support timely and accurate work order management. Reviews CM MS reports related to work order volume, backlog, preventive maintenance compliance, labor utilization, response times, completion rates, and recurring maintenance issues. Assist supervisors and techs with proper use of the CMMS, including work order updates, notes, labor entries, materials usage, and closing notes. Recommend improvements to CMMS workflows, phase descriptions, preventive maintenance templates, asset records, and scheduling practices in accordance with departmental standards.

Essential Function Yes Percentage of Time 20 Job Duty

Coordination with Campus Customers

Serve as a coordination point between maintenance teams, facilities leadership, campus departments, building occupants, and other stakeholders. Communicate preventive

maintenance, corrective work schedules, impacts, access needs, and expected completion timelines to affected campus customers Participate in planning meetings, scheduling meetings, shutdown coordination meetings, and after-action reviews to improve work execution and communication.

Essential Function Yes Percentage of Time 10 Job Duty

Safety

Identifies safety considerations during work planning, including lockout/tagout, confined space, hot work, fall protection, electrical hazards, hazardous materials, indoor air quality concerns, and occupant impacts. Ensures work orders and schedules reflect required safety precautions, permits, access controls, notifications, and coordination requirements. Supports compliance with applicable University policies, environmental health and safety requirements, OSHA standards, building codes, fire/life safety requirements, and other regulatory obligations. Prioritizes and escalates work involving life safety, regulatory compliance, accessibility, security, utilities, environmental conditions, or critical equipment failures. Promotes a culture of safety, accountability, and reliability.

Essential Function Yes Percentage of Time 15 Job Duty

Professional Expertise

Provide professional expertise and guidance to Facilities leadership in suppo11 of

maintenance operations, service delivery, resource planning, and continuous

improvement. Represent the department in communications with University

administration, campus departments, committees, work groups, and other internal or external stakeholders. Serve as an advisor to committees and groups on maintenance related matters, operational needs, service impacts, standards, and recommended

practices. Review, develop, and apply industry standards for maintenance products, equipment, materials, procedures, and work performance. Research best practices,

conduct benchmarking analysis, and recommend improvements to enhance operational

effectiveness, ser ice quality, and resource utilization. Attend meetings, conferences, professional development programs, and training events to remain informed of industry

trends, regulatory requirements, emerging technologies, and service delivery models.

Essential Function Yes Percentage of Time 5 Job Duty

Contractor Support

Supports and oversees subcontracted maintenance work, including mechanical, electrical, plumbing, and other repair services performed across campus. Coordinates quoting and bidding processes, supports procurement activities, schedules installations and repairs, monitors work progress, verifies completion, and ensures work is completed in accordance with University standards, scope requirements, safety expectations, and quality control standards

Essential Function Yes Percentage of Time 10 Job Duty

Administrative Support

Performs administrative tasks in support of departmental operations, staffing, employee relations, and service delivery. Assists the department with hiring processes, position management, and related personnel activities. Supports employee relations activities by gathering information, documenting concerns, and assisting with the consistent application of University policies and procedures. Counsel and guides employees, as appropriate, regarding departmental expectations, work procedures, and applicable University policies. Attend meetings, training sessions to build knowledge of continuous improvement principles and best operational practices. Applies continuous improvement concepts such as process mapping, workflow review, measurement objectives, benchmarking, and best-practice research. Assists with identifying process gaps, recommending improvements, and supporting implementation of changes that improve efficiency, accountability, and service quality

Essential Function Yes Percentage of Time 5 Job Duty

Backup Leadership

In the absence of the Assistant Director of Area Maintenance Services, provide backup leadership and operational support to help ensure the department continues delivering timely and effective maintenance services to the University campus. Advise Facilities leadership of issues, conditions, service concerns, or operational risks that may become problematic or may be perceived by campus stakeholders as problematic

Essential Function Yes Percentage of Time 5 Job Duty

Capital Project Support

Supports coordination of maintenance-related input, work order needs, utility outages, shutdowns, inspections, and communication with affected campus partners. Assist supervisors, Facilities leadership, project managers, contractors, and trades staff by helping identify operational impacts, maintenance concerns, suggested solutions, and equipment needs related to capital projects. Facilitates Bluebeam review sessions with affected Facilities maintenance shops to ensure maintenance needs, access requirements, serviceability concerns, and operational impacts are identified, documented and communicated

Essential Function Yes Percentage of Time 5 Job Duty

Other

Perform other duties as assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive Yes Hazardous weather category Essential

Posting Detail Information

Number of Vacancies 2 Desired Start Date Job Open Date 08/17/2026 Job Close Date 09/21/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 21, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/211232 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?

• Yes

• No

• • Do you have a valid driver's license?

• Yes

• No

• • Although we accept resumes for review, the application is the official hiring document maintained by the university. Have you completed your application with all education and work experience?

• Yes

• No

Applicant Documents

Required Documents

Optional Documents

• Cover Letter
• Resume
• List of References and Contact Information