Arts Division Administrator

Job Title

Arts Division Manager

Job Description

The purpose of this job is to manage and evaluate staff, programs, finances, services and operations as assigned within the Leisure Services Department. Under limited direction, guides self and/or leads staff in the development, implementation, management and evaluation of programs, operations and functions. Contributes to the Leisure Services Department management team through leadership, management, administration, planning and project delivery. Performs additional tasks as assigned.

Minimum Training & Experience Required to Perform Essential Job Functions

Bachelor's degree in a related field with five years of related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must have a minimum of three years full-time programming experience in the respective area of program delivery. Must possess three years supervisory experience in a related field. Must have or obtain within twelve (12) months of hire FEMA's NIMS 100, 200, 700 and 800 level training and maintain these trainings throughout employment. Must have or obtain within two (2) years of hire training in NIMA/GEMA 191, 300 & 400 and maintain these trainings through employment. Must have or obtain within twelve months (12 months) CRP/AED/First Aid for adults and pediatrics and maintain these trainings throughout employment. Must possess a valid driver's license.

Essential Duties, Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Supervises and evaluates assigned full and part time staff located in multiple parks and/or facilities that operate up to seven (7) days per week; provides operations management of assigned parks and facilities.
• Recruits staff and recommends for hire; handles employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance appraisals.
• Serves as a member of the department management/leadership team.
• Assists with new employee orientation, ongoing training and professional development of assigned staff.
• Observes and reviews operations, staffing levels, programs, etc. for optimum efficiency and effectiveness, and affects recommended changes when needed.
• Attends various work unit programs to evaluate and support programs.
• Works with assigned staff to develop and periodically update Department programming plans covering current year and 3-5 years, including programming philosophy, activity selection, type and scope of programs, and outreach initiatives.
• Works with staff to develop specific and measurable program objectives and performance measurements for programs and services of respective Division.
• Develops systematic processes for program and services evaluation; analyzes and uses data to consistently improve program and service quality for respective Division.
• Stays current with appropriate trends, and periodically assesses linkage to department's programming goals and objectives.
• Manages department-wide special event planning and execution.
• Attends annual special events as assigned to include spring and fall festivals, Juneteenth Celebration, July 4th fireworks show, and the Holiday parade.
• Approves and manages special events as requested and planned by outside groups, non-profit agencies, and businesses.
• Coordinates the collection of data and analyzes it to assess programs, services and operations.
• Develops performance goals and measures with and for work units.
• Provides necessary reports to the Director or designee.
• Shares after-hours emergency duty coverage with Division staff.
• Responds directly to emergency after-hours calls from supervisor.
• Prepares and implements short and long term goals and objectives for the respective division; contributes to short and long term Department goals and objectives.
• Develops operating and capital improvement budgets including a five-year plan; manages expenditures and revenues of assigned cost center budgets.
• Trains staff on budget operations and supervises all expenditures and revenues within assigned cost centers.
• Negotiates, drafts, reviews, and recommends contracts and agreements.
• Serves in the community as an expert in the field including speaking engagements, teaching at conferences, and panel discussions for respective topics.
• Serves as liaison with groups that may include: internal government, non-profit, private, and/or Mayor and Commission created Boards, Authorities, and Commissions.
• Provides technical expertise, and professional assistance, regular participation and cultivates and maintains positive relationships.
• Researches, plans, evaluates, and analyzes appropriate technological development and its impact on operations.
• Enforces department/government policies, procedures, rules, regulations and ordinances; keeps staff informed of appropriate departmental/governmental changes in a timely fashion.
• Researches, writes, manages and administers donations and grants for program and facility enhancements in conjunction with appropriate admin division staff.
• Coordinates with other divisions and departments planning, organizing, and implementation of shared programs and services.
• Attends capital project group meetings when part of division facilities.
• Includes doing research for presentations, interacting with community members, managing public input sessions and monthly construction meetings.
• Prepares Department for agency accreditation and ensures its continued future accreditation.
• Writes, revises and/or reviews Department and/or Division policies as needed and directed.
• Writes agenda reports as assigned, prepares and presents materials to Mayor and Commission as required.
• Performs special projects and duties as assigned by Department Director.
• Performs other related duties as required.

Supplemental Information

ADA MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be able to use body members to work, move, or carry objects or materials. Must be physically able to operate a variety of machinery and equipment including a computer, copying machine, calculator, scanner, cell phone, tablets, radio and equipment associated with performances including technical systems. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Dance center position also requires the ability to demonstrate dance moves which may include jumping, turning quickly, and balancing, Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently. Physical demand requirements are at levels of those of medium work.

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving and receiving assignments and/or directions to co-workers and assistants as well as from supervisors.

LANGUAGE ABILITY: Requires ability to read a variety of reports, proposals, requests, registers, applications and informational documentation, directions, instructions, and methods and procedures. Requires ability to prepare reports, proposals, articles, notices, letters, memos and miscellaneous documents using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires ability to speak to people and groups of people with poise, voice control, and confidence.

INTELLIGENCE: Requires ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including legal terminology.

NUMERICAL APTITUDE: Requires ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize determine percentages; interpret graphs; perform statistical calculations.

FORM/SPATIAL APTITUDE: Requires ability to inspect items for proper length, width, and shape, visually with a computer and copier.

MOTOR COORDINATION: May require ability to coordinate hands, fingers, and eyes accurately in using a computer and copier. Requires ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires ability to handle a variety of items such as a computer, telephone and copier. Must have the ability to use one hand for twisting