Asset Acquisitions Manager

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Asset Acquisitions Manager

Job Title: Manager II

Agency: Health & Human Services Comm

Department: ASSET MANAGEMENT

Posting Number: 21442

Closing Date: 09/25/2026

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Range: $5,098.66 - $6,701.75

Pay Frequency: Monthly

Salary Group: TEXAS-B-23

Shift: Day

Additional Shift:

Telework:

Travel: Up to 30%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Exempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations:

MOS Codes: 0203,0207,0302,0520,0602,0802,1802,5502,6302,6502,7202,7208,7210,7220,111X,112X,113X,114X,16GX,41AX

611X,612X,631X,632X,641X,648X,86M0,86P0,8U000,9G100,SEI15

Brief Job Description:

Performs moderately complex managerial work administering statewide asset inventory and acquisition operations for Texas Health and Human Services. Manages the daily activities of the assigned business function; establishes goals, schedules, priorities, and performance standards; develops and evaluates policies and procedures; monitors compliance; and prepares management and productivity reports. Oversees asset acquisition, tagging, system entry, physical inventory, reconciliation, and quality-control activities. Coordinates with internal and external stakeholders to maintain accurate asset records and operational readiness. Plans and monitors assigned resources and budget activities and supervises the work of others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Statewide Asset Inventory and Acquisition Operations

Manages statewide asset inventory and acquisition activities throughout the asset lifecycle, including receipt, tagging, assignment, transfer, physical inventory, reconciliation, and disposition support. Develops and approves work schedules, priorities, and standards for physical asset scanning and related inventory activities across Texas. Coordinates acquisition and inventory needs with Asset Management, Finance, Procurement, Information Technology, Facilities, Logistics, and program areas to support operational readiness. (25%)

Inventory Systems, Data Integrity, and Quality Control

Ensures timely and accurate entry and maintenance of asset records, including asset tags, serial numbers, locations, custodians, and related transaction information in CAPPS, SPA, VAT, and other applicable systems. Performs and oversees quality-control reviews of system entries, inventory documentation, and employee work products. Analyzes inventory data and reports to identify discrepancies, trends, missing assets, duplicate records, control weaknesses, and corrective actions. (20%)

Staff Leadership and Performance Management

Manages day-to-day staff activities, assigns and reviews work, establishes expectations, and monitors workload, productivity, and service quality. Provides training, coaching, and technical guidance; develops staff development plans; and supports a respectful, inclusive, and accountable work environment. Reviews and approves documents and reports developed by employees to ensure professional quality, appropriate content, consistency, accuracy, and responsiveness. (20%)

Compliance, Reconciliation, and Problem Resolution

Monitors compliance with applicable laws, rules, policies, procedures, internal controls, and asset management requirements. Investigates and resolves asset discrepancies, losses, tagging issues, location variances, and reconciliation exceptions; develops and monitors corrective action plans. Serves as a primary operational contact for inventory reviews, audits, inspections, and requests for supporting documentation. (15%)

Policy, Process Improvement, and Stakeholder Coordination

Develops, evaluates, and implements policies, procedures, guidance, tools, and training materials for asset inventory and acquisition operations. Identifies areas of needed change and leads process improvements that strengthen accountability, efficiency, data quality, and customer service. Provides technical expertise and communicates effectively with HHS and DSHS programs, leadership, oversight entities, vendors, and other stakeholders. (10%)

Budget, Reporting, and Administrative Management

Assists with planning, evaluating, and monitoring budget requests and expenditures for the assigned business function and recommends adjustments as needed. Prepares and reviews management, productivity, compliance, and inventory-status reports, dashboards, briefings, and presentations. Performs human resources and other administrative actions necessary to manage the assigned function. Performs related work as assigned. May participate in the agency emergency-management response and continuity-of-operations activities, including working alternate hours or locations when required. (10%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

• Asset management, inventory control, acquisition, reconciliation, internal controls, and records accuracy practices.
• Applicable local, state, and federal laws and regulations and of public administration and management principles.
• Supervisory and management practices, including workload planning, staff development, performance management, and quality assurance.

Skill in:

• CAPPS, SPA, VAT, Microsoft Office applications, and other applicable inventory or reporting systems.
• Analyzing data, evaluating reports, identifying control weaknesses, resolving discrepancies, and developing practical corrective actions.
• Planning and organizing statewide operational activities, managing competing priorities, and meeting deadlines.
• Communicating clearly and professionally, preparing reports and presentations, and collaborating with diverse internal and external stakeholders.

Ability to:

• Establish goals and objectives; develop schedules, priorities, standards, policies, and procedures; and evaluate program outcomes.
• Manage asset operations, supervise the work of others, exercise sound judgment, and maintain confidentiality and accountability.
• Locate, scan, tag, and verify physical assets.
• Work safely in offices, warehouses, storage areas, and other inventory locations.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Experience in asset management, inventory control, property management, logistics, procurement, warehouse operations, accounting controls, or a closely related operational function.

Experience leading or supervising employees, projects, or operational work activities.

Experience using automated business systems and spreadsheets to maintain records, reconcile data, analyze results, or prepare management reports.

Experience interpreting and applying policies, procedures, laws, rules, or internal controls.

Preferred Criteria

Graduation from an accredited four-year college or university.

Experience managing statewide or multi-site asset inventory operations in a large, complex organization.

Experience with State of Texas property-accountability requirements and CAPPS, SPA, or VAT.

Experience preparing for or responding to audits, inspections, annual physical inventories, or certification activities.

Experience developing procedures, training staff, improving business processes, and resolving complex inventory discrepancies.

Additional Information:

• Some travel and flexibility in hours may be required, including occasional extended hours.
• This position is located in Austin, TX. Telework is subject to change based on business needs and management directives. When telework is allowed, it requires reliable personal internet and a workspace that supports the protection of confidential info
• Work may be performed indoors and outdoors and around moving vehicles, equipment, dust, noise, temperature changes, and storage or warehouse conditions.
• Must be able to safely lift and carry up to 40 pounds and push or pull up to 100 pounds, with or without reasonable accommodation.
• Work may require reaching, bending, grasping, sitting, standing, walking, twisting, kneeling, stooping, climbing stairs or ladders, and navigating tight spaces to locate and verify assets.
• Must attend work regularly in accordance with agency leave and attendance policies.
• Employment offers depend on available budgeted funds. Salary will be set per budget limits, HHSC starting salary guidelines, and within the posted range.
• Selected candidate will have to successfully complete any required due diligence/background and reference checks.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.