Assist. Contract Administrator

Assist. Contract Administrator

Salary

$76,356.80 - $123,926.40 Annually

Location

Heywood Office and Operations Facility, Minneapolis, MN

Job Type

Full-Time

Job Number

2026-00248

Division

Metro Transit

Department

Bus Transportation Admin

Opening Date

08/14/2026

Closing Date

8/30/2026 11:59 PM Central

• Description
• Benefits
• Questions

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Metro Transit Division is one of the countrys largest transit systems, employs more than 3,000 people, and provides ridership through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, van pool, walk or bike in the Twin Cities.

How would your work contribute to our organization and the Twin Cities region? The Assistant Contract Administrator supports the contract management team by assisting with the administration, tracking, and maintenance of contracts related to transit security and community-based outreach services. Working under the guidance of senior contract staff, this position helps ensure contracts remain compliant, well-documented, and effectively monitored.

What you would do in this job

• Assists in the administration of contracts between the Council and its service providers, including maintaining accurate records and tracking key milestones and deadlines.
• Reviews and processes vendor insurance certificates, bonds, and related compliance documentation.
• Supports the drafting and review of contract amendments under the direction of senior staff.
• Tracks and documents vendor performance data; compiles reports and summarizes findings for review.
• Assists with invoice review and processing, verifying accuracy and compliance with contract terms.
• Responds to routine vendor and internal inquiries, escalating complex issues to senior staff.
• Supports the preparation of request for proposals (RFP) documents and bid specifications.
• Participates in field audits, data collection, and quality assurance activities as assigned.
• Assists in developing and maintaining contract management tracking tools and databases.
• Supports training coordination and documentation for project managers and business units.

What education and experience are required for this job (minimum qualifications)

Education and Experience Requirements:

Any

of the following combinations of experience with progressively

responsible administration experience in areas of administering vendor

contracts, purchasing and project management experience, grants, or compliance.

• High school diploma/GED with six (6) years of experience
• Associate degree with four (4) years of experience
• Bachelor's degree with two (2) years of experience

Knowledge, Skills and Abilities

• Knowledge of contract preparation and administration in the specific contract area.
• Knowledge of principles, practices, processes and laws related to general liability in the State of MN; federal, state and local laws and regulations pertaining competitive procurement practices.
• Strong attention to detail and ability to review documents for accuracy.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Good verbal and written communication skills.
• Ability to work collaboratively in a team environment.
• Ability to read, analyze and interpret professional journals, technical procedures and government regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to manage multiple tasks and meet deadlines.
• Ability to effectively prepare and present information and respond to questions from diverse groups of customers or clients.
• Ability to calculate figures in amounts such as discounts, interest and percentages.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

Additional information

Union: Non Represented/Grade F

FLSA Status: Non-Exempt

Safety Sensitive: No

What your work environment would be:

You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves:

• We review your minimum qualifications.
• We rate your education and experience.
• We conduct a structured panel interview.
• We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job youre applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires an accommodation during the selection process, please emailHR-OCCHealth@metc.state.mn.us

We believe our employees are a key to our agencys success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

• Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
• Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
• Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
• Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

• Well@Work clinic
• bus/rail pass valued at over $1200 per year
• parking at many job locations
• fitness centers at many job locations
• Employee Assistance Program
• extensive health and wellness programs and resources

01

Applicant Instructions: It is important that your application shows all relevant education and experience you possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume." Otherwise, your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.

• Yes
• No

02

How did you first hear about this job opening?

• CareerForce Center
• Community Event/Organization
• Employee Referral
• Facebook
• Glassdoor
• Indeed
• Job Fair
• LinkedIn
• Metro Transit Bus Advertisement
• X (formerly known as Twitter)
• Website: governmentjobs.com
• Website: metrocouncil.org
• Website: metrotransit.org
• Website: minnesotajobnetwork.com
• Other

03

If you selected Other, please describe where you first heard about this job. if you selected Employee Referral please enter the employees first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

Please select the option below that reflects your education and experience level.

• A high school diploma AND 6 (six) years of experience in progressively responsible administration experience in areas of administering vendor contracts, purchasing and project management experience
• An associate degree AND 4(four) years of experience in progressively responsible administration experience in areas of administering vendor contracts, purchasing and project management experience
• A bachelors degree in business, public administration AND 2 (two) years of experience in progressively responsible administration experience in areas of administering vendor contracts, purchasing and project management experience
• None of the above

05

Do you have prior experience working within the field of compliance, grants, or contract management? If yes, please provide a summary of this experience.

06

Provide a summary of your educational training or experience reading and interpreting government regulations or program guidance? If you do not have this experience, please input N/A.

07

Provide a summary of your experience writing or preparing a procedure manual or reports? If you do not have this experience, please input N/A.

08

Provide a summary of your experience processing, entering or analyzing data? If you do not have this experience, please input N/A.

09

What data systems or software do you have experience or training in using? If you do not have this experience, please input N/A.

10

Tell me about your experience working with minority and/or cross-cultural communities.

11

Copy OF [The Metropolitan Council recognizes that Artificial Intelligence (AI) and generative tools are increasingly used in application processes. While the Council permits the use of AI to assist in the preparation of application materials, all applicants must certify the following statement:]

• I affirm that all information provided in my application including any uploaded documentation is true and accurate. I further affirm that I have personally reviewed, verified, and approved all content, including any content generated with the assistance of AI. I will provide all interview responses directly and in real-time without unauthorized assistance. I will not use AI avatars, external assistance in answering including computer-generated suggestions, or any recording and transcription tools during the interview process unless I have received prior approval from Human Resources for a disability-related reasonable accommodation.

Required Question

Employer Metropolitan Council

Address 390 Robert St. N.

St. Paul, Minnesota, 55101

Website https://metrocouncil.org