Assistant Athletic Director for Compliance and Administration

GENERAL OBJECTIVES:

The Assistant Athletic Director for Compliance and Administration will provide leadership and oversight in the areas of NCAA and conference compliance, student-athlete services, and athletics business operations. This role ensures adherence to institutional, conference, and NCAA standards while enhancing the holistic student-athlete experience. The position serves as a liaison across campus and supports the operational integrity of the Athletics Department.

QUALIFICATIONS:

• Devoted to Christ and possessing skills commensurate with the job.
• Strong alignment with the mission and vision of Dallas Baptist University.
• Comprehensive understanding of NCAA Division l and ll bylaws; regulatory affairs, and institutional policies.

SPECIFIC RESPONSIBILITIES:

• Serve as Athletics liaison to DBU Housing, Financial Affairs, Human Resources, Registrar, and Financial Aid offices.
• Oversee compliance with all NCAA, Lone Star Conference, and institutional regulations.
• Support student-athlete development initiatives, including Patriots Prepared and Breakfast of Champions.
• Coordinate Athletics business operations including payroll, purchasing, reconciliations, and facility rentals.
• Manage compliance education and documentation for coaches and student-athletes.
• Lead onboarding for Athletics staff in coordination with Human Resources.
• Track departmental budgets, scholarship allocations, and financial reporting metrics.
• Represent DBU as the institutional Compliance Officer to NCAA and conference bodies.
• Assign and track required NCAA Coaching Education Modules annually.
• Attend NCAA Convention and Regional Rules seminars.
• Coordinate Transfer Portal entries and NCAA transfer tracers.
• Submit waivers (medical hardship, eligibility) through RSRO and conference portals.
• Issue and track compliance forms, insurance, and personal data for all student-athletes.
• Manage Compliance Assistant data for initial and continuing eligibility.
• Monitor official/unofficial visits and associated paperwork.
• Facilitate academic services: study hall, grade checks, advising liaison, enrollment tracking.
• Manage academic reporting (APP, Graduation Rates, Academic Census).
• Update and distribute student-athlete handbook and compliance manuals annually.
• Track scholarships, financial aid packaging, and tuition application with campus offices.
• Oversee IRL and Eligibility Center certifications before participation or travel.
• Submit participation lists, eligibility checklists, and sports sponsorship data to the conference.
• Coordinate and reconcile all departmental purchases, POs, requisitions, and credit cards.
• Supervise business GAs and support summer camp financial compliance.
• Secure payments for facility rentals and ensure coaches are informed of rental use.
• Prepare and submit all NCAA audit data, EADA reports, and postseason expense reports.
• Represent DBU at conference compliance meetings and provide education updates to staff.
• Other duties as assigned.

WORK SCHEDULE: 

A minimum 40 hours per week or more to meet the requirements of the program. Extra hours are often required after 5pm and on weekends.

WORK LOCATION:

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211