Job Title: Assistant Athletic Director Dept./School: District Office Status: Exempt Job Type: Full-time / 12 Mo/yr. Education: Bachelor’s Degree Schedule: Monday to Friday Location: K-12 Building Report to: Athletic Director Background Check: Acceptable BCI and FBI report. Middletown Christian Schools is looking for an Assistant Athletic Director who embraces our vision, mission, and core values. We are a ministry of Grace Baptist Church and seek to be a Christ-centered educational institution that teaches from a biblical worldview. A person who seeks this position should be one who is convinced that God has called him/her to the ministry. The Assistant Athletic Director plays a key role in advancing the mission of the school through athletics. With a heart for ministry and a commitment to excellence in education and sports, this individual will work directly under the Athletic Director to help lead and support school-wide athletic programs ensuring that athletics contribute to the holistic growth of each student. The Assistant A.D. may teach up to two classes a day. He/She must have a passion for sports and education as well as an understanding of how young athletes should best be developed. Previous athletic and/or coaching experience is preferred. Spiritual Maturity: - Publicly profess a faith in Jesus Christ as Lord and Savior
- Actively engage in the life and ministry of a local church as a member
- Pursue a life of spiritual development through regular study of scripture and prayer
- Demonstrate the fruit of the Spirit as a byproduct of a growing faith
- Believe and support the school’s statement of faith (statement of Grace Baptist Church)
- Agree to abide by the Lifestyle Statement
Professional Responsibilities (essential): - Oversee and serve as a primary point of contact for Elementary Athletics, communicating with families, coaches, partner leagues, and outside facilities regarding registration, rosters, schedules, and program logistics.
- Coordinate after-school supervision and student dismissal/transition plans for elementary athletic practices and programs.
- Hiring volunteer coaches and assist with background checks
- Create registrations and sign-ups for elementary athletic teams through Hudl Programs.
- Oversee and manage the Elementary Athletics budget.
- Organize team schedules
- Order and organize uniforms and warmups.
- Deliver equipment to coaches (balls/cones)
- Arrange practice locations and schedules
- Game day set up (field prep, concessions set up, speaker set up)
- Split games/events to site manage with Athletic Director
- Help clean up from games the previous night
- Manage final forms and make sure all physical forms and required documents are uploaded
- Manage and maintain team pages, schedules, announcements, and group communication through the MCS Eagles App.
- Maintain accurate athletic schedules and records across Event Link, DragonFly, Final Forms, Hudl, and other athletic management platforms.
- Assist with coach recruitment and onboarding, including interview scheduling, reference checks, required certifications, and access to athletic software and platforms.
- Assist with OHSAA, conference, and league administrative requirements, including student eligibility, coach compliance, contracts, and required deadlines.
- Updating game and practices on school calendars
- Sams Club/Kroger runs as needed
- Uniform inventory and collection
- Posting and updating website with schedules and current events/games
- Creating gameday graphics using our graphic software Gipper
- Help set up for college signings and end of season banquet(s)
- Hang up senior banners and sponsorship banners
- Assist with fundraising for the athletic programs
- Help answer questions from people on social media
- Helping onboard new coaches and walking through the certification process with Coaches Tool Chest and Pupil Activity Permit
- Monitoring game day weather
- Work with student aides for athletics
- Communicate events to school staff/administration
- Assist with onboarding coaches with Hudl software.
- Organize and implement with head varsity coaches summer day clinics and camps
- Could teach up to two classes based on experience and training.
- Assist the Athletic Director with daily duties.
Professional Requirements: - BA in sports management or athletic related field.
- Master’s degree preferred or willing work on degree after hire.
- At least three years’ experience and/or training, or equivalent combination of education and athletics.
- Self-Starter: Ability to take initiative, work independently, and hold oneself accountable.
- Organized and Deadline-Oriented: Ability to manage multiple projects with converging deadlines while maintaining a positive, can-do attitude.
- Resourceful: Aptitude for thinking “outside the box,” and finding creative and effective means for meeting goals.
- Creative: Ability to develop original ideas.
- Problem-Solver: Capable of finding solutions to challenges.
- Flexible: Willingness to adjust schedules and priorities as needed.
- Team Player: Ability to work effectively with others.
- Lifelong Learner: Initiative to learn new skills, techniques, and ways to accomplish projects and goals.
- Coachable: Willingness to take direction, receive suggestions, and to be challenged.
- Trustworthy: Commitment to abide by a strict code of confidentiality.
- Communicator: Ability to communicate well in a variety of venues and mediums.
Employee Benefits: 401K Health Insurance Dental Insurance Vision Insurance Life Insurance Student School Tuition covered 100% by scholarships/financial aid K-12 Building, and 50% ELC Pre-K Building This job description is only to be interpreted as a basic guideline of job responsibilities. As a school, we require employees to perform duties as assigned that may not appear on this job description. School personnel will be required to follow the instructions and perform the duties required by their supervisor, appointing authority, or designee.
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