Assistant Bureau Manager, Surplus Property Management - DR025

Are you a great communicator with strong leadership skills and considerable experience overseeing business operations?

Do you have knowledge of ecommerce operations and inventory processes?

Come join DGS as the Assistant Manager for the Office of Surplus Property Management!

Title: Assistant Bureau Manager, Surplus Property Management - DR025

State Role Title: General Admin Manager I

Hiring Range: $66,000 - $77,000

Pay Band: 5

Agency: Department of General Services (DGS)

Location: Darbytown Road, Richmond, VA

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

The DGS Office of Surplus Property Management (OSPM) is seeking an Assistant Bureau Manager to support the effective administration and daily operations at our Darbytown location. Under the general supervision of the Bureau Manager for OSPM, this position serves as a key administrative and operational resource for OSPM staff and management.

OSPM administers the Commonwealth's state and federal surplus property programs in accordance with Virginia Code § 2.2-1124. Through this authority, OSPM supports the orderly transfer, reutilization, sale, warehousing, inventory management, and final disposition of surplus personal property owned by Commonwealth agencies. The Assistant Bureau Manager will perform complex administrative and leadership duties, support decision-making for daily operations, assist with the acquisition, transfer, donation, sale, and disposition of surplus property, and help maintain consistent, compliant, and accountable service delivery across both facility-based and online surplus property activities.

Job duties include, but are not limited to:

• Provide daily structure and leadership for OSPM staff, including performance management, coordinating work, and developing and mentoring staff.
• Attend vendor auctions to sign paperwork (ex: titles) and review the items being auctioned to ensure auction vendor is in compliance with contract agreements.
• Review accounts payable activity, accounts receivable activity, and monthly and annual profit and loss statements to track financial performance, identify trends, and support achievement of established sales and revenue goals.
• Monitor online auction performance, customer activity, and service trends to identify opportunities to increase participation, improve asset recovery, and expand the donor and buyer base.
• Review and approve OSPM online auction postings to ensure item descriptions are accurate, complete, aligned with OSPM, DGS, and vendor requirements, and positioned to maximize revenue return for the Commonwealth.
• Coordinate and address facility-related needs of the Office of State Mail Services located in the Darbytown facilities.
• Provide professional, timely, and accurate customer service to state agencies, localities, nonprofit organizations, eligible program participants, auction vendors, and members of the public.

This position is located in Richmond, Virginia and eligible for a hybrid telework schedule (telework up to 2 days/week) after 6 months of satisfactory performance and the completion of a Telework Agreement.

We've got great benefits!

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.

Minimum Requirements

• Considerable experience overseeing business operations, including organizing work, monitoring deadlines, resolving administrative issues, and maintaining consistent service delivery in a fast-paced environment.
• Strong leadership skills, including experience leading, coordinating, developing, and mentoring staff.
• Thorough understanding of organizational strategies for planning, conducting, and supervising diverse work activities.
• Knowledge of surplus property inventory processes, including property intake, classification, documentation, title review, asset tracking, reutilization, auction preparation, and disposition.
• Knowledge of ecommerce or online auction vendor platform operations, including the ability to review postings, verify descriptions and photographs, support auction closeout, review vendor spreadsheets, and identify issues affecting sale accuracy or revenue recovery.
• Ability to assess work needs and performance, and to develop and implement effective policies and procedures.
• Ability to analyze and interpret financial and business reports, including profit and loss statements, aging reports, revenue trends, expense activity, invoice status, and operational performance data.
• Skill in data entry, management, reporting, and recordkeeping to support audits, management review, customer service, and program accountability.
• Strong oral and written communication skills, including the ability to communicate effectively with state agencies, localities, eligible donees, vendors, public customers, staff, and management.
• Strong computer skills, including considerable experience with spreadsheets, collaborative document management databases, word processors, and related software.

Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must also pass a criminal background check and a DMV driving records check. A valid Virginia Driver's License and a forklift certification are required within 60 days of hire.

Additional Considerations

• Virginia Contracting Associate (VCA) certification.
• Experience supervising staff in a warehouse, surplus property, logistics, inventory, or auction environment.
• Experience reviewing operational data, sales trends, expense patterns, customer inquiries, and workflow activity for decision-making and performance reporting.
• Knowledge of Commonwealth surplus property processes, programs, and applicable regulations and policies, including the GSA State Plan of Operation, Chapter 12 of the APSPM, and processes for agency transfers, property reutilization, public sale, eligible donee participation, and final asset disposition.
• Experience with fiscal administration functions such as supporting budget preparation, invoice review, revenue reconciliation, aging report follow-up, and reviewing purchasing activity and documentation.
• Extensive knowledge of internal controls, records management, audit readiness, and documentation standards for public sector administrative, fiscal, and inventory activities.
• Experience with Assetworks or other asset management software used to support public sector operations.
• Experience with the GSA PPMS online system and other online auction platforms used to support public sector operations.
• Experience with PeopleSoft financial management software.

Special Instructions

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application.

Online applications should be submitted via jobs.virginia.gov.

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after August 25, 2026. Please refer to the "Your Application" page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must pass a criminal background check and a DMV driving records check.

The selected candidate will also be required to obtain a forklift certification within 60 days of hire and a Virginia Contracting Associate (VCA) certification within one year of hire date, if they do not already have them:

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

From July 1, 2026, through January 21, 2029, applicants who were terminated from a position of employment with the federal government on or after January 1, 2025 due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency may be eligible for HB494 Federal Employee Priority Consideration. Applicants seeking HB494 Federal Employee Priority Consideration must identify themselves within the state application process and provide supporting documentation, including a Standard Form 50 (SF-50), verifying their eligibility.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov