Assistant Business Administrator

1 | Page Assistant Business Administrator 4/26/21 Hunterdon Central Regional High School "Performance Excellence for Everyone"

JOB DESCRIPTION JOB TITLE: ASSISTANT SCHOOL BUSINESS ADMINISTRATOR/ASSISTANT BOARD SECRETARY REPORTS TO: Business Administrator/Board Secretary SUPERVISES: Business Office Staff CLASSIFICATION: Exempt UNION: Unaffiliated TENURE ELIGIBILITY: Tenured Position WORK YEAR 12 Months ANNUAL EVALUATION Performance of this job will be evaluated annually in accordance with state law and Board policy. JOB SUMMARY: To assist in the efficient administration of the district's business office operations by providing the Business Administrator with both recurring and special project accounting assistance while supervising Business Office staff members. QUALIFICATIONS: 1. NJ School Business Administrator Certificate or Certificate of Eligibility

2. Bachelor's Degree in Accounting or its equivalent
3. Demonstrates knowledge of school district laws and regulations related to GAAP, budgeting, purchasing and other business office functions
4. Three years accounting experience in computerized accounting, including general ledger, financial statements, payroll and depreciation
5. Superior problem solving skills along with ability to organize work, meet deadlines, and communicate effectively
6. Highly motivated, energetic, and hard working with the ability to train, direct and supervise business office personnel
7. Strong interpersonal and communication skills
8. Such alternatives to the above qualifications as the Board may find appropriate and acceptable
9. Required criminal history background check and proof of U.S. citizenship or legal resident alien status
10. The successful candidate will need to reside in the state of NJ within one year of appointment. ESSENTIAL PERFORMANCE RESPONSIBILITIES:

2 | Page Assistant Business Administrator 4/26/21 Hunterdon Central Regional High School "Performance Excellence for Everyone" SUPERVISION 1. Supervises and evaluates Business Office operational assistants

2. Prioritizes and delegates office work to insure timely completion CASH MANAGEMENT,
3. Prepare monthly budget reports, Board Secretary's Report, and cash flow reports

ACCOUNTING AND FINANCIAL REPORTING

2. Ensure all bank accounts are reconciled in a timely fashion
3. Establish billing routine to include tracking of all district initiated invoices
4. Ensure proper and timely recording of financial transaction entries
5. Maintain accounting policies and recommend changes to procedures to ensure financial transactions are following the appropriate controls
6. Research and respond to General Ledger and reporting questions
7. Maintain General Ledger GAAP chart of accounts
8. Maintain and record fixed asset inventories in accordance with GASB 34, update and audit records as required
9. Complete year end closing of accounts and prepare year end reports in preparation of the comprehensive annual financial audit
10. Oversee transportation shared service accounting
11. Complete special projects as assigned BUDGET ACCOUNTING
12. Assist the Business Administrator with preparation and administration of the annual school district budget
13. Oversee and direct all work relating to purchasing and accounts payable to include processing of invoices for payment
14. Process employee expense reports in accordance with NJ Travel Regulations
15. Oversee, coordinate, and manage Systems 3000 computerized accounting system
16. Resolve, monitor, and process all accounts receivables to include billing and cash receipts/deposits PAYROLL 1. Oversee and coordinate payroll with budget
17. Provide technical support and assistance and serve as back up in the absence of the payroll clerk PURCHASING 1. Assist with oversight of district purchasing for goods and services to ensure compliance with relevant NJ State purchasing laws and code
18. Assist the Business Administrator with tabulation of bids and quotations as necessary in accordance with the NJ State Public Bid Laws

3 | Page Assistant Business Administrator 4/26/21 Hunterdon Central Regional High School "Performance Excellence for Everyone" OTHER Assist in other school business administration areas as necessary to include Transportation, Food Service, Facilities, and Risk Management/Insurance, and perform other tasks/duties as may be assigned by the School Business Administrator/ Board Secretary POSITION REQUIREMENTS/ COMPETENCIES

1. Strong technology skills including experience with multiple accounting systems, data management, and Microsoft Office products
2. Strong interpersonal and communication skills required to:

Promote positive working relationships with diverse personalities/roles at all levels in the district and among community members Communicate effectively both verbally and through written material Explain and interpret accounting/financial information to non-financial individuals Communicate technical issues to the Board, Administration and staff 3. Attend Operations Committee, Finance Committee, Joint Transportation Committee and Board Meetings to assist with work organization, recording, and presentation as needed.

4. Technical competencies necessary to: Assess and resolve accounting issues Understand effective accounting controls, procedures, and regulations Attend professional development workshops and training as directed by the Business Administrator OTHER: 1. Upholds and enforces school rules, administrative regulations and Board policy.
5. Ensures the proper use and maintenance of school property and protects school property from misuse, damage or destruction.
6. Attendance in accordance with Board policy.
7. Must be neat in dress and personal appearance.
8. Performs other duties within the scope of his/her employment and certification as assigned by the Superintendent or designee.

4 | Page Assistant Business Administrator 4/26/21 Hunterdon Central Regional High School "Performance Excellence for Everyone" PHYSICAL ABILITY: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk/move from place to place for required periods of time. Move between buildings. Speak and hear, communicate using telephone and walkie talkie. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication. Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephone, calculators, and controls. Bend, twist, climb, push, pull, and lift. ENVIRONMENTAL FACTORS: The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Exposure to a variety of childhood and adult diseases and illnesses. Exposure to a variety of weather conditions. Exposure to heated/air conditioned and ventilated facilities. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment. Function in a workplace that is usually moderately quiet but that can be exposed to extreme noise at times. APPROVED BY: Board of Education DATE: 11/17/08 REVISION DATE(s): 04/28/2025; 4/20/15; 10/18/10 cc: Employee Employee personnel file