Assistant City Manager

Assistant City Manager

City of Henderson, KY

CLASSIFICATION TITLE: ASSISTANT CITY MANAGER

PURPOSE OF CLASSIFICATION

The purpose of this classification is to perform managerial functions associated with assisting the City Manager in the administration of city affairs.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assists the City Manager in administering city affairs; assists in planning, directing, monitoring, and evaluating city programs and operations; investigates performance problems; makes recommendations concerning city organization, management, and services.
• Plans, directs, and coordinates operations and activities of various city divisions, including Code Enforcement, Community Development, Engineering, Mass Transit (HART) and Safety divisions.
• Assists with planning, directing, coordinating operations and activities of all City departments.
• Oversee projects such as, but not limited to, construction of roads, sidewalks, facilities, and sports program management.
• Conceptualizes, plans, organizes, develops, and implements various socio-economic community-wide development programs working with federal, state, and local agencies/departments; monitors and analyzes existing and developing federal/state funded programs, appropriations, and legislation for possible impact and implementation in the community.
• Oversees the redevelopment of underserved areas of the City.
• Ensures city compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations or violations.
• Consults with city management, commissioners, and other officials as needed to review city activities, provide recommendations, resolve problems, and give/receive advice/direction.
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Consults with assigned staff to review work requirements, status, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise.
• Assists in developing and executing city policies and procedures.
• Assists in providing budgetary guidance to city departments and programs; develops and implements budgets; monitors expenditures.
• Assists in developing and implementing long/short term goals, objectives, and strategic plans for the city.
• Reviews, evaluates, and makes recommendations on pending legislation of importance to the city; researches, drafts and reviews various ordinances, resolutions, legislative bills, and other documents as required.
• Conducts or oversees special projects as assigned.
• Compiles and/or monitors various administrative and statistical data pertaining to city operations; performs research as needed; makes applicable calculations; analyzes trends; prepares or generates reports; maintains records.
• Processes a variety of documentation associated with city operations, per established procedures and within designated timeframes; distributes documentation or retains records as appropriate.

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• Generates manual and/or computerized reports; balances reports; analyzes data and identifies trends; submits reports to appropriate individuals or agencies; forwards or retains reports as appropriate.
• Prepares or completes various forms, reports, correspondence, or other documents.
• Receives various forms, reports, correspondence, manuals, policies, procedures, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
• Operates a computer to enter, retrieve, review, or modify data in computer database; verifies accuracy of entered data; makes corrections as appropriate; uses knowledge of various software programs to operate a computer in an effective and efficient manner.
• Performs research functions as needed.
• Answers the telephone; provides information, guidance, and assistance; returns calls as necessary.
• Responds to complaints and questions related to city operations; provides information, researches problems, and initiates problem resolution.
• Communicates with city manager, commissioners, employees, city departments, officials, local/state/federal government representatives, outside agencies, consultants, attorneys, the public, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
• Promotes positive public relations in the community; provides education and information relating to city programs, plans and policies; gives speeches and presentations as appropriate.
• Attends meetings; serves on committees and boards as needed; makes speeches or presentations.
• Maintains a comprehensive, current knowledge and awareness of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
• Maintains regular and predictable in person attendance during regular business hours of the City of Henderson is required.
• Must undergo and successfully complete drug test and alcohol screening prior to employment and undergo and successfully complete future drug test and/or alcohol screening pursuant to the City's Drug and Alcohol policy.

ADDITIONAL FUNCTIONS

Performs the duties of City Manager in absence of same.

Operates a motor vehicle to conduct work activities.

Performs related duties as required, necessary, or assigned.

MINIMUM QUALIFICATIONS

Minimum Bachelor's degree in Public Administration, Business Administration, or related field with Master's level course work in the field preferred; Master's degree strongly preferred; supplemented by six (6) to nine (9) years progressively responsible experience involving municipal or private-sector management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid driver's license. Must reside within Henderson city limits within 12 months in the position.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.

Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may

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include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness, and creativity in critical and/or unexpected situations involving moderate risk to the organization.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This job description does not constitute a contract of employment. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer (the City of Henderson) at the discretion of the employer, or as the needs of the employer and/or requirements of the job change. The City of Henderson explicitly reserves the right to modify any of the provisions of this job description at any time and without notice. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential functions does not exclude them from the position if the work is similar, related, or a logical assignment to the position.