Assistant Clinical Research Coordinator - Memory and Aging

Job Summary

Under the supervision of a Clinical Research Supervisor or Principal Investigator (PI), the incumbent will perform entry-level duties related to the support and coordination of clinical studies, and may receive training and development to prepare and advance for journey-level work at the next level within the series.

The Assistant Clinical Research Coordinator may be responsible for the coordination of one or more single or multi-site, active or follow-up clinical studies and may help design flow sheets, data forms and source documents; gather and interpret medical, surgical and laboratory data regarding clinical subjects; may apply understanding of inclusion/exclusion eligibility criteria for protocols; help recruit, enroll, register, schedule and retain study subjects; record protocol specific treatments and assure collection and shipment of samples; assist research personnel to keep patients on study schedules; complete study forms to submit to sponsors and/or appropriate agencies; collect, enter and clean data into study databases, maintaining data quality; assist with data analysis; assist with preparation of reports and tables; attend team meetings; and perform other duties as assigned.

Required Qualifications:

• High School Diploma; or equivalent experience
• Experience writing scientific correspondence
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team
• Proficiency with Microsoft Word, PowerPoint, and Windows
• Excellent analytical and problem-solving skills.
• Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects.
• Ability to establish cooperative working relationships with patients, co-workers, & physicians.
• Ability to work independently, exercising judgment and initiative
• Detail oriented, self-motivated and a record of exceptional performance meeting multiple deadlines for concurrent projects

Preferred Qualifications:

• MRI brain imaging experience
• Blood biomarker experience
• BA/BS in neuroscience or a related science and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities
• Demonstrated proficiency with medical terminology
• Experience working with elderly patients or study subjects with neurodegenerative diseases
• Ability to abstract data from medical records and transfer it to data collection forms or directly into databases
• Experience performing statistical analysis
• Experiences preparing IRB submissions and helping with grant/manuscript preparation
• Experience analyzing data using statistical software

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

30

YES

Patient Management

Working in collaboration with others, schedules and tracks patient visits, tests, procedures and follow up according to protocol; provides calendars and schedules to patients; in collaboration with team members, documents adverse events; reports adverse events to appropriate University and outside agencies; obtains, processes and ships specimens.

30

YES

Patient Registration

Works with Investigators to verify history and medical information to assure inclusion/exclusion criteria are met; schedules screening tests and procedures;

registers and randomizes patients on trials and/or studies.

30

YES

Data Management

Abstracts clinical data from medical records; enters data onto case report forms, study flow sheets, and other forms; submits required data and data forms in accordance with accuracy and timeliness requirements of the protocols; addresses and resolves data queries; identifies, investigates and resolves data quality issues

10

YES

Miscellaneous

Helps prepare for audits/monitoring visits by sponsors and/or regulatory agencies;

Monitors study supply inventory and reorders as needed; maintains research charts and study binders; and performs other related duties as assigned.

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

30

YES

Patient Management

Working in collaboration with others, schedules and tracks patient visits, tests, procedures and follow up according to protocol; provides calendars and schedules to patients; in collaboration with team members, documents adverse events; reports adverse events to appropriate University and outside agencies; obtains, processes and ships specimens.

30

YES

Patient Registration

Works with Investigators to verify history and medical information to assure inclusion/exclusion criteria are met; schedules screening tests and procedures;

registers and randomizes patients on trials and/or studies.

30

YES

Data Management

Abstracts clinical data from medical records; enters data onto case report forms, study flow sheets, and other forms; submits required data and data forms in accordance with accuracy and timeliness requirements of the protocols; addresses and resolves data queries; identifies, investigates and resolves data quality issues

10

YES

Miscellaneous

Helps prepare for audits/monitoring visits by sponsors and/or regulatory agencies;

Monitors study supply inventory and reorders as needed; maintains research charts and study binders; and performs other related duties as assigned.

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)