Assistant Clinical Research Coordinator

This position will support a randomized controlled trial of a primary care-based intervention to prevent obesity among low-income Latino infants and toddlers. Roles may include trial recruitment, data collection via surveys and medical records review, and conducting 24-hour dietary recalls with parents of infants and toddlers at well child visits and over the phone. The study will take place at two sites: the San Francisco General Hospital Children's Health Center and the Santa Clara Valley Medical Center outpatient clinic in Sunnyvale, CA and will enroll low-income Latino families who are primarily Spanish speaking. Candidates should expect to work in person at the San Francisco site approximately 2.5 days week and at the Sunnyvale site on the other days. There will be a limited amount of remote work each week.

Required Qualifications:

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training.
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team.
• Attention to detail.
• Proficiency with Microsoft Word, PowerPoint, and Windows.
• Excellent analytical and problem-solving skills.
• Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects.
• Ability to establish cooperative working relationships with patients, co-workers, & physicians.
• Fluency in spoken and written Spanish is a requirement for this position.

Preferred Qualifications:

• Demonstrated proficiency with medical terminology.
• Experience working with patients or study subjects.
• Ability to abstract data from medical records and transfer it to data collection forms or directly into databases.

%

of time

(Nothing less than 5%)

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

25

YES

Patient Management

Working in collaboration with others, schedules and tracks patient visits, tests, procedures and follow up according to protocol; provides calendars and schedules to patients; obtains insurance authorization for tests/procedures; in collaboration with team members, codes and documents toxicities and adverse events; reports adverse events to appropriate University and outside agencies; obtains, processes and ships specimens.

25

YES

Patient Registration

Works with Investigators to verify history and medical information to assure inclusion/exclusion criteria are met; schedules screening tests and procedures;

registers and randomizes patients on trials and/or studies.

25

YES

Data Management

Abstracts clinical data from medical records; enters data onto case report forms, study flow sheets, and other forms; submits required data and data forms in accordance with accuracy and timeliness requirements of the protocols; addresses and resolves data queries; identifies, investigates and resolves data quality issues

25

YES

Miscellaneous

Helps prepare for audits/monitoring visits by sponsors and/or regulatory agencies;

Monitors study supply inventory and reorders as needed; maintains research charts and study binders; and performs other related duties as assigned.

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

%

of time

(Nothing less than 5%)

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

25

YES

Patient Management

Working in collaboration with others, schedules and tracks patient visits, tests, procedures and follow up according to protocol; provides calendars and schedules to patients; obtains insurance authorization for tests/procedures; in collaboration with team members, codes and documents toxicities and adverse events; reports adverse events to appropriate University and outside agencies; obtains, processes and ships specimens.

25

YES

Patient Registration

Works with Investigators to verify history and medical information to assure inclusion/exclusion criteria are met; schedules screening tests and procedures;

registers and randomizes patients on trials and/or studies.

25

YES

Data Management

Abstracts clinical data from medical records; enters data onto case report forms, study flow sheets, and other forms; submits required data and data forms in accordance with accuracy and timeliness requirements of the protocols; addresses and resolves data queries; identifies, investigates and resolves data quality issues

25

YES

Miscellaneous

Helps prepare for audits/monitoring visits by sponsors and/or regulatory agencies;

Monitors study supply inventory and reorders as needed; maintains research charts and study binders; and performs other related duties as assigned.

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)