Assistant Clinical Research Coordinator

Under the supervision and guidance of the Principal Investigator and Clinical Research Supervisor at the UCSF Memory and Aging Center, the Assistant Clinical Research Coordinator (ACRC) will serve as a liaison between research participants and other faculty/study staff members to perform entry-level duties related to the support and coordination of clinical studies in the UCSF Alzheimer's Disease Research Center and associated projects.

The ACRC will be responsible for the support and coordination of various clinical research studies, including single- and multi-site clinical trials and observational studies in the field of neurodegenerative disease. This candidate will be responsible for understanding study protocols and the associated inclusion/exclusion eligibility criteria to assist in the screening and enrollment of participants. The ACRC will coordinate the scheduling of study visit events such as neurological exams, nursing interviews, biospecimen collection, and will work to retain research participants though the end of their research participation. The ACRC may also assist in acquiring MR images, in administering cognitive assessments, and in data entry and discrepancy resolution tasks in the study databases. Additional administrative tasks may be assigned as needed to help design flow sheets, data forms, and other types of source documents.

Required Qualifications:

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
• Work experience or coursework in neuroscience or neurodegenerative disease
• Ability to work well independently and as part of multiple teams
• Proficiency in Microsoft Word, PowerPoint and Excel
• Strong analytical and problem-solving skills
• Ability to work flexibly and effectively in a fast-paced environment to meet project goals and deadlines

Preferred Qualifications:

• Experience working closely with patients and their families, particularly within the geriatric population
• Verifiable coursework in neuroanatomy
• Familiarity with or certification in medical terminology
• Excellent written and interpersonal communication when drafting study documents and engaging with colleagues, participants, and their families
• Scientific writing experience, as demonstrated in previous research abstracts and/or publications
• Knowledge of IRB protocols, Health Insurance Portability and Accountability Act (HIPAA) and Good Clinical Practice (GCP)

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

40%

YES

Patient Management and Study Coordination

• Track patient referrals and recruitment across multiple studies
• Track patient visits, tests, procedures and follow up according to protocol
• Monitor, document and report adverse events to appropriate University and outside agencies
• Coordinate specimen (blood and spinal fluid) collection
• Attend weekly team meetings and patient reviews
• Obtain insurance authorization for tests/procedures
• In collaboration with team members, codes and documents toxicities and adverse events

30%

YES

Data Management

• Abstract clinical data from medical records
• Enter data from neuropsychological tests and perform quality control prior to data entry
• Enter data from research visits onto case report forms and electronic databases in a timely manner
• Address and resolve data queries and data quality issues
• Maintain patient charts and regulatory binders in preparation for monitoring visits by sponsors or regulatory agencies
• Produce tables and/or flow charts to effectively present data and recruitment progress

20%

YES

Patient Registration

• Work with investigators to verify medical history to ensure inclusion/exclusion criteria are met
• Schedule patient visits, tests, procedures and follow-up according to protocol
• Registers and randomizes patients on trials and/or studies

5%

YES

Data Analysis

• Draft field notes to summarize and report on data from patient interviews conducted by others
• Collect enter and clean data into study databases, maintaining data quality
• Assist with preparation of reports and tables
• Assist with data analysis when reviewing interview transcripts using qualitative research methods

5%

YES

Research-Related Tasks

• Helps prepare protocols for study initiation
• Help design flow sheets, data forms and source documents

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

40%

YES

Patient Management and Study Coordination

• Track patient referrals and recruitment across multiple studies
• Track patient visits, tests, procedures and follow up according to protocol
• Monitor, document and report adverse events to appropriate University and outside agencies
• Coordinate specimen (blood and spinal fluid) collection
• Attend weekly team meetings and patient reviews
• Obtain insurance authorization for tests/procedures
• In collaboration with team members, codes and documents toxicities and adverse events

30%

YES

Data Management

• Abstract clinical data from medical records
• Enter data from neuropsychological tests and perform quality control prior to data entry
• Enter data from research visits onto case report forms and electronic databases in a timely manner
• Address and resolve data queries and data quality issues
• Maintain patient charts and regulatory binders in preparation for monitoring visits by sponsors or regulatory agencies
• Produce tables and/or flow charts to effectively present data and recruitment progress

20%

YES

Patient Registration

• Work with investigators to verify medical history to ensure inclusion/exclusion criteria are met
• Schedule patient visits, tests, procedures and follow-up according to protocol
• Registers and randomizes patients on trials and/or studies

5%

YES

Data Analysis

• Draft field notes to summarize and report on data from patient interviews conducted by others
• Collect enter and clean data into study databases, maintaining data quality
• Assist with preparation of reports and tables
• Assist with data analysis when reviewing interview transcripts using qualitative research methods

5%

YES

Research-Related Tasks

• Helps prepare protocols for study initiation
• Help design flow sheets, data forms and source documents

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)