Assistant - Community Relations

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Communication and Creative Services

General Statement of Job

The Community Relations Assistant will assist and work closely with the Manager of Project/Events to organize events and press conferences to promote the mission of the college and the vision of the administration. Assists with providing administrative and event support as well as day-to-day coordination for community relations projects.

Specific Duties and Responsibilities

Essential Functions:

• Assists with setup and management of special events sponsored by the College including events taking place at all five South Texas College campuses and other events sponsored by the Office of the President and the Communication and Creative Services department.
• Assists the Manager of Project/Events to prepare for and coordinate event locations, catering, décor, gifts for all events, celebrations, press conferences, signings, summits and conferences.
• Assists the Manager of Project/Events to maintain, enhance and expand outreach efforts and programs aimed at community organizations, neighborhoods, key individuals and opinion makers, and the general public.
• Assists with the setup and management of outreach and partnership programming.
• Provides administrative support for outreach programs and events including requesting quotes, purchasing event materials, ensuring timely processing of vendor invoices and requisitions and placing orders for promotional items.
• Performs administrative tasks, such as scheduling meetings, coordinating facilities, creating reports and maintaining files.
• Assists with the management of requests for college promotional items and t-shirts including fulfillment of requests, conducting inventory and ordering of materials.
• Assists with scheduling and coordinating requests for mascot appearances as well as providing requesting department/organization with acceptable use standards for the mascot including uniform, conduct while costumed, cheers, etc.
• Collaborates with other Communication and Creative Services staff on special projects, as assigned.
• Performs other duties as assigned.

Required Education and Experience

1. To qualify, one of the following must be met:

• Associate's degree
• A minimum of 60 earned college hours

2. At least two (2) years of experience in coordinating and/or assisting in event planning preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Good critical-thinking and problem-solving skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to