Assistant Controller – Automotive Dealership
Reports to: Controller
Position Scope and Purpose
The Assistant Controller is responsible for supporting the accurate processing, analysis, and reporting of financial data across all dealership departments. This role ensures the integrity of financial statements and assists in maintaining the overall financial condition of the business. The position works closely with the Controller and oversees key accounting office and administrative functions.
Primary Responsibilities
- Support the month-end close process by preparing, reviewing, and posting monthly financial statements to ensure accurate and timely reporting in accordance with dealership and manufacturer guidelines.
- Manage daily accounting operations, including bank deposits, cash reporting, petty cash reconciliation, sales entries, and cost of goods sold (COGS) tracking.
- Prepare and review daily bank deposits and cash reports to ensure accuracy and compliance.
- Reconcile select general ledger accounts on a monthly basis and resolve discrepancies promptly.
- Assist in preparation of tax reports, tax deposits, and related filings in a timely and accurate manner.
- Monitor factory incentives and ensure proper coding of vehicle deliveries within the dealership management system (DMS).
- Prepare sales commission and chargeback detail reports for management review.
- Assist the Controller in completing monthly financial statements in accordance with dealership policies and manufacturer reporting requirements.
- Participate in the month-end closing process, including posting adjusting entries and reviewing account balances.
- Support annual audit preparation by compiling required financial documentation and schedules.
- Compile financial and operational reports as requested by management.
- Attend management meetings as required and provide financial insights when needed.
- Supervise, train, and support accounting office personnel to ensure efficient workflow and accuracy.
- Analyze and improve office accounting procedures and operational workflows.
- Perform additional duties as assigned by the Controller.
Education & Experience Requirements
- Minimum of 3 years of experience in an automotive dealership office management or accounting role.
- Prior experience with CDK Dealer Management System (DMS) preferred.
- Strong understanding of dealership accounting processes, including sales, COGS, and financial statement preparation.