Assistant Director, Facilities

DEPARTMENT:

Administration and Finance

EMPLOYMENT TYPE:

Professional 10. Salary depends on education and experience. Full-time, 12-mos., benefit eligible.

Unlock Exceptional Benefits at FVCC (Worth ~$25K)! You'll receive generous employer contributions towards your Health/Vision

& Dental, up to 15 vacation days, 12 sick days, and 12 holidays. Plus, build your future with the Montana Public Employee

Retirement System and a 403(b) match up to 7%. And that's not all - Public Loan Forgiveness plus invest in your continued

education when you explore Tuition Waiver benefits for you and your dependents!

FLSA:

Exempt

CLOSING DATE:

Open Until Filled

SUMMARY

The Assistant Director provides leadership for the Facilities department and oversees the maintenance teams.

ESSENTIAL FUNCTIONS

• Leads the progressive and dynamic maintenance departments to support and advance institutional efforts.
• Assists the Director in facilities and grounds master planning.
• Provides leadership, mentors, and supervises staff; motivates and empowers staff to create environments that promote innovation; sets standards for excellent customer service. Ensures efficient and effective services ensuring high quality responsiveness.
• Plans, organizes, and manages the operations and activities of landscaping, sustainability, motor pool fleet and equipment maintenance and repair, and safety.
• Creates annual timelines, seasonal projects, daily work order requests, scheduled preventative maintenance (motorized vehicles or equipment), hazardous substance removal, replacement schedules (furniture and equipment), grounds/athletic field management, and deferred maintenance schedules. Sets and prioritizes maintenance assignments accordingly.
• Maintains facilities heating, cooling, and fire prevention systems, including testing of safety systems; leads or participates in energy saving initiatives. Monitors and ensures compliance with federal and state regulations.
• Participates in the development of maintenance and grounds budgets; monitors and controls expenditures to assure compliance with budgetary constraints.
• Tracks status or work / project completion activities; refines and adjusts resource allocation as appropriate to address institutional priorities.
• Communicates with vendors, contractors, and State and County inspectors regarding operations and activities, materials, specifications, scheduling and College policies and procedures.
• Researches, analyzes, and resolves issues that arise and addresses them proactively; approves work order requests and determines approach strategy, which may include using current staff or outside vendors.
• Networks and collaborates with stakeholders; establishes and maintains strong collegial relationships with staff, faculty, administrators, and community members; leads and serves on various committees.
• As necessary, responds to on-call and emergency situations; supervises an on-call system for custodial and maintenance personnel.
• Assists the Director in safety management and campus wide safety initiatives; assures safe operation of a variety of vehicles and equipment.
• Establishes and initiates effective and timely communications to assure sharing of information.
• Serves as a member on various college committees and teams; meets with other college personnel for events, projects, planning, idea sharing, issues resolution, operational communications, professional development, etc.
• Remains current in practices, trends and research related to areas of assignment.
• Attends related trainings, workshops, and professional development.
• Cross trains to perform other departmental and team functions; backfills for staff as needed.
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College.
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
• Maintains professional ethics and confidentiality in accordance with applicable laws and policies.
• Performs other duties as assigned.
• Reports to the Director of Facilities.

MINIMUM QUALIFICATIONS

• Bachelor's degree in related subject and one year of related work experience; OR,
• Associate's degree in related subject and three years of related work experience; OR,
• Five years' experience in directly related work experience; AND
• Current Montana Driver's License upon employment, and the ability to maintain licensure during employment.

PREFERRED QUALIFICATIONS

• Current Montana state boiler's license, and the ability to maintain licensure during employment.
• Experience managing teams and budgeting
• Work experience in a public or large organization.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to multi-task and manage multiple areas, individuals, projects and priorities
• Strong analytical ability and problem-solving skills
• Knowledge of federal and state regulations and building codes.
• Ability to provide quality customer service by creating a welcoming and supportive environment.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational culture.
• Demonstrated ability in collaborating with administration, the college community, and public.
• Demonstrated ability to innovate in all financial and operational areas.
• Demonstrated skill in effectively analyzing data, research, and assessments for outcome oriented results.
• Demonstrated communication, technology, and interpersonal skills
• Ability to multi-task and manage multiple departments, individuals, projects and priorities.
• Ability and willingness to serve as a representative for the College by interacting appropriately with the public, donors, students, potential students, and College community.
• Ability to work within policies and procedures of FVCC.
• Skill and ability to operate a variety of computer and software applications.
• Ability to work occasionally work non-traditional schedules to meet workload demands and required timelines.
• Ability to maintain effective and positive professional relationships with faculty, staff, students, and public.
• Ability to follow and issue directions.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.
• Ability to maintain regular and acceptable attendance levels.
• Ability to pass a pre-employment physical screen
• Ability to pass a driver's license records check and maintain current Montana Driver's License and a clean driving record
• Ability to pass a criminal background check.
• Ability to respond in the event of an emergency.
• This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE:

In order to be considered for this position, applicants must apply online at https://www.fvcc.edu/about/careers-at-fvcc; paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally, applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the position's Knowledge, Skills and Abilities; AND
• A current, comprehensive resume or curriculum vitae; AND
• Unofficial transcripts for all degrees held and Professional Certifications, when applicable. As a condition of employment, the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted; AND
• Three professional references, with complete contact information, must be provided on the application form. Professional references must be individuals most familiar with applicant's work experience, skills, and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS: Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume. Additionally, FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY: FVCC is an equal opportunity employer. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran's status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at https://www.fvcc.edu/about/board-administration/board-of-trustees/board-policies

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS' PREFERENCE ACT: Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans' Preference laws do not, however, guarantee Veterans a job, nor do they give Veterans' preference in internal actions such as promotion, transfer, reassignment, and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans' Preference, you must complete the Veterans' Preference Form (form is available at https://www.opm.gov/forms/pdf_fill/SF15.pdf) and email it along with document(s) that verify your eligibility for employment preference to HR@fvcc.edu. Claims for Veterans' preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION: Based on the Windfall Elimination Provision, FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click https://www.ssa.gov/pubs/EN-05-10045.pdf.