Assistant Director Financial Resolution Services

About the Job

This position reports to the Associate Director of Financial Resolution Services & Third Party Billing and works collaboratively with the One Stop management team to provide leadership within the organization to support the management and oversight of all student accounts receivable and the University-administered loan portfolio. This position is expected to be an effective manager of both people and projects, and is committed to providing and improving service through operational excellence and continuous improvement.

This position is responsible for the direct supervision of multiple Finance Professionals who have independent oversight of designated portfolios that include both tuition accounts and loan accounts at various stages of delinquency across the Twin Cities, Rochester, Crookston, and Morris campuses. Primary responsibilities include hiring, coaching, supervising and evaluating staff, promoting a high level of customer service, and overseeing day-to-day functions of the Finance Professional team. This position serves as a central point of contact, providing guidance and fostering collaboration with students, borrowers, departments, and external partners to ensure seamless and efficient operations. This position also requires a high degree of professional judgment, training, critical thinking, and project management skills to be successful working with University and system wide projects and initiatives.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Staff Supervision/Management (50%)

• Responsible for the daily direct supervision of four full-time staff and one manager (who supervises 2 full-time staff and 1 student employee) including hiring, training, performance management, and coaching.
• Work with staff to provide the necessary tools and resources to perform their jobs efficiently and effectively.
• Establish work priorities, assignments, and deadlines for staff.
• Manage the billing, payment, and collections processes for tuition/fee receivables and campus-based student loan programs for Crookston, Morris, Rochester, and the Twin Cities campus.
• Utilize performance metrics and other data to inform decisions to maintain an effective and efficient operation.
• Assist customers and staff with complex issues, providing resolution for all referrals from internal and external units.
• Solve escalated, complex issues using professional judgment and individual discretion.
• Provide expertise and recommendations on high level policy decisions regarding student account billing and payment processes, collections, student accounts receivables, institutional loan billing/collections, and related tax forms/processes.
• Identify inefficiencies to promote operational excellence and coordinate process improvements of service to students and the University community.
• Ensure compliance with all federal and state laws such as FERPA, FDCPA, TCPA, FCRA, HIPPA, GLB, TILA/Regulation Z, and Title IV, VII, & VIII, as failure to comply may result in loss of federal & state financial aid programs, legal ramifications, ramifications for the universitys reputation and financial penalties.
• Demonstrate and promote a high level of customer service. Demonstrate and support a culture of diversity, equity, and inclusion.

Project and Process Management (20%)

• Lead or provide direction on large scale projects that strategically enhance One Stop Student Services and University goals including, but not limited to:

• Student and borrower account resolutions

• Full-time Staff Training

• Academic Support Resources/One Stop Student Services

• Communications related to Financial Resolution Services Financial Wellness

• Provide leadership and oversight of the account resolution operations for student tuition/fees account receivables and student loan receivables.

• Provide administration and oversight of the loan collection and student account collection imaging system drawers, including identifying document types and workflow for those documents.

• Oversee the maintenance of all collection letters and publications used by staff for payment processing, billing, and collections purposes.

• Work collaboratively with ASR Information Technology and Office of Student Finance staff to produce and maintain the 1098T tax form filings to students and the IRS. Coordinate with the University of Minnesota Tax Director and One Stop Student Services on any website information, materials and notices created or sent out regarding tax filings.

• Ensure compliance with federal and state regulations related to billing, collections, and campus-based loan programs.

University and Community Ambassador for Financial Resolution Services (20%)

• Orchestrate collaboration efforts amongst Academic Support Resources units and other University departments (e.g., Office of Information Technology, Tax Office, College of Continuing and Professional Students, International Student and Scholar Services, University of Minnesota system campuses, and collegiate units etc.) to promote University goals of operational efficiency and the creation of a welcoming University environment.
• Act as a coordinating entity for various university officials to ensure multi-faceted student situations are managed with care and confidentiality.
• Provide knowledge, expertise, and solution options to complex university policy or procedural situations.
• Present and train on new concepts and best practices at local, regional, and national conferences, and share knowledge with national higher education leaders.
• Attend training, workshops, and other professional development opportunities to maintain and increase knowledge base.

Reconciliation, Reporting, and Analytics (10%)

• Work collaboratively with the Office of Student Finance-Fiscal unit staff on the reconciliation of the loans cash clearing account and campus-based loan funds.
• Assist with the preparation of the Annual Operating Reports and FISAP for Crookston, Morris and the Twin Cities campuses. Assist with reconciling and correction of errors in these reports and the setup of any new reports as the University enters into new loan programs.
• Perform data analysis and provide reporting surrounding student account and student loan collections, collection agency performance, and revenue recapture statistics.
• Oversee and manage collection agency payment processing. Lead efforts to investigate and resolve discrepancies related to check and electronic fund transfer transactions, ensuring timely and accurate financial reconciliation.

Qualifications

Required

• BA/BS degree with at least 6 years of relevant work experience or master's degree with at least 4 years of relevant work experience
• Ability to analyze and interpret data and make independent decisions
• Sensitive to cultural diversity and ability to communicate and interact effectively with people of all ages and identities
• Ability to multitask and prioritize work for self and others
• Effective communication and customer service skills

Preferred (Core Competencies)

• Experience working at the University of Minnesota or a similar multi-campus university.
• PeopleSoft experience (i.e., Campus Solutions, PeopleSoft Financials/Enterprise Financial System)
• Salesforce Customer Relationship Management experience
• Knowledge of federal student loan regulations and federal collection laws.
• Excellent verbal and written communication skills, and ability to communicate and build relationships across departments
• Excellent organizational and time management skills
• Ability to manage multiple priorities

About the Department

The mission of Academic Support Resources (ASR) is to make a positive difference in students' lives. ASR is committed to cultivating and sustaining an environment that is diverse, equitable, and inclusive. We are better equipped to serve and represent our University community by ensuring our culture values differences and individuality.

The knowledge, skills, and abilities of all ASR employees include job knowledge, communication, problem solving/analysis, development, leadership, teamwork, and customer service.

Financial Resolution Services (FRS) is a unit within the One Stop Student Services umbrella of service units. One Stop provides quality, professional service in support of students' academic and financial objectives. Within this framework, the FRS unit plays a crucial role in managing and overseeing student account tuition and fee billing/receivables, student loan servicing and receivables for campus-based loan programs, student loan counseling, and federal tax reporting (1098-T & 1098-E). The unit collaborates with students and borrowers, offering support and guidance to facilitate the resolution of outstanding financial concerns.

Academic Support Resources supports hybrid and flexible working arrangements. Work arrangements are determined in coordination with supervisors depending on the nature of the unit and position. The arrangement for this position will be determined upon hire between employee and supervisor.

Pay and Benefits

Pay Range: $75,000.00 - $78,000.00; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the

time, the initial pay may not reach the maximum of the range. This approach ensures

that compensation reflects the value and unique contributions of each candidate while

maintaining equity within our organization. As part of our commitment to fair and

equitable compensation, please be aware that the salary offered to incoming candidates

will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume or CV.

This position will remain open until filled. Please include a resume and cover letter for a complete application.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nations most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.