Assistant Director of Facilities

Assistant Director of Facilities

Salary

$75,000.00 - $85,000.00 Annually

Location

1837 Township Dr, Cheyney, PA 19319, PA

Job Type

Full-Time

Job Number

00305

Division

Campus Operations

Department

Facilities

Opening Date

06/15/2026

Bargaining Unit

Non-Represented

• Description
• Benefits

Position Summary

Proudly standing as the nation's oldest HBCU, Cheyney University of Pennsylvania has been a stalwart and highly respected institution of higher education since our founding in 1837.For over 185 years our alumni have emerged as leaders and left their mark on the social, economic, and political history of Philadelphia, the surrounding region, the nation, and the world. Building on this legacy, the vision for Cheyney University is to become the premier model for academic excellence, character development, and social responsibility.

Here at Cheyney, we value scholarship, diversity, integrity, respect, and service. We are committed to maintaining a vibrant educational community that is dedicated to promoting scholarship and lifelong learning for its students, offering wide student access to resources to ensure an opportunity for all to acquire an education, encouraging freedom of thought and freedom from discrimination by ensuring a respectful environment, and provide outreach and service to external and constituent communities, demonstrating their understanding of the importance and value of service.

We're looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward.CU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

SUMMARY:

The Assistant Facilities Director supports the Senior Director of Facilities in the day-to-day operations of Cheyney University campus facilities. Operating within Pennsylvania State System of Higher Education (PASSHE) framework, this position helps ensure that campus facilities are safe, functional, code-compliant, and aligned with university strategic priorities.

This position provides on-the-ground support for facilities operations, assists with inspections, maintains facilities data systems, and supports coordination with service providers to ensure quality service delivery.

This position provides essential on-the-ground support for facilities operations under the direction of the Senior Director of Facilities and Chief Operations Officer.

ESSENTIAL JOB FUNCTIONS (Duties & Responsibilities)

Facilities Operations & Building Systems Support

• Assists with on-site inspections of building infrastructure, mechanical/electrical/plumbing systems, HVAC, elevators, utilities, and building conditions.
• Supports monitoring of life-safety systems including fire alarms, sprinklers, suppression systems, and emergency egress; reports issues to the Senior Director.
• Assists with campus security and camera system inspections and maintenance coordination.
• Assists in ensuring compliance with local, state, and federal codes and regulations across facilities functions.
• Working with the Senior Director, coordinates daily priorities with facilities such as events, housing turnovers, emergencies, grounds, inclement weather preparation, and other maintenance needs, as required.

Capital & Maintenance Support

• Assists the Senior Director of Facilities with capital project activities, including supporting site walkthroughs and communicating operational impacts tied to construction projects.
• Supports the Senior Director in preparing capital project requests and deferred maintenance priority documentation.

CMMS Administration & Facility Data Management

• Assists in managing the campus work order and CMMS system, including accuracy of asset records, PM schedules, and documentation.
• Generates operational reports for internal leadership and PASSHE reporting requirements.
• Tracks facility condition assessments, deferred maintenance needs, and building performance indicators.

Emergency Response & Incident Support

• Responds to urgent facilities issues (water leaks, power outages, safety hazards) and assists with coordinating appropriate vendor or contractor response.
• Supports emergency operations, including incident assessment, building stabilization, and communication with campus safety teams.
• Assists with emergency preparedness plans tied to facilities operations.

Compliance, Safety, and Environmental Support

• Supports Environmental Health & Safety (EHS) operations where they intersect with facilities, including hazardous materials handling, ADA improvements, and regulatory inspections.
• Conducts routine facility inspections to identify life-safety, environmental, and ADA concerns for escalation.
• Maintains documentation for compliance audits and regulatory reviews.

Logistics & Operational Support

• Assists with facilities-related purchasing or procurement requests through university procurement offices.
• Supports small-scale space planning or minor moves that affect building operations.
• Provides input on facilities aspects of signage, branding, or furnishings as needed.
• Supports drafting scopes of work, gathering vendor quotes, and preparing procurement packets for review.

Vehicle Fleet Oversight

• Oversight of the day-to-day management of the university vehicle fleet, including scheduling, availability tracking, and assignment of vehicles to departments and staff.
• Maintains accurate fleet records including registration, insurance, inspection certifications, and maintenance history for all University-owned vehicles.
• Schedules and tracks preventive maintenance, repairs, and safety inspections for fleet vehicles in coordination with service providers.
• Monitors vehicle usage logs, mileage reporting, and fuel consumption to support cost management and operational efficiency.
• Ensures fleet vehicles meet applicable state, federal, and University safety and compliance standards.
• Assists with procurement processes for fleet vehicle acquisitions, disposals, and lease renewals in coordination with university procurement offices.
• Serves as the primary point of contact for fleet-related issues, coordinating responses to breakdowns, accidents, or out-of-service vehicles.

Requirements

• REQUIRED MINIMUM QUALIFICATIONS / Education, Training, and/or Experience:

• Bachelor's degree in Facilities Management, Construction Management, Business, or a related field; or equivalent combination of education and experience.

• Two to three years of experience in facilities operations, building systems support, fleet coordination, or a related field.

• Working knowledge of building systems, facilities maintenance practices, and campus operations.

• Valid driver license with a clean driving record; ability to operate University vehicles.

• Knowledge, Skills, & Abilities:

• Ability to assist in coordinating with outsourced vendors and communicating service expectations.

• Organizational and coordination skills with experience supporting maintenance or renovation activities.

• Familiarity with facilities codes, ADA, life-safety regulations, and environmental compliance.

• Ability to read and interpret basic building information, floor plans, and maintenance documentation.

• Strong communication, collaboration, and interpersonal skills across diverse constituencies.

• Ability to respond to emergencies and support sound operational decisions under pressure.

• Proficiency in CMMS systems, data entry, and basic operational reporting.

• Experience with fleet management, vehicle scheduling, or maintenance tracking systems preferred.

• Maintains the vehicle tracking system.

Instructions for Applying

A complete online application will include the following attachments. Incomplete applications will not be reviewed.

• Cover Letter
• Resume/Curriculum Vitae

MAILED, EMAILED or FAXED application materials will not be considered. All offers of employment are subject and contingent upon satisfactory completion of all pre-employment criminal background checks.

Diversity Statement

Cheyney University an equal opportunity/affirmative action employer complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Cheyney University offers comprehensive benefits to our employees.

Visit our Benefits page here: https://cheyney.edu/for-faculty-staff/office-of-finance-administration/human-resources/payroll-benefits/

Employer Cheyney University of Pennsylvania

Address 1837 University Circle

P.O. Box 200

Cheyney, Pennsylvania, 19319

Phone 610-399-2000

Website http://www.cheyney.edu