Assistant Director of Facilities for Construction and Capital Projects

Assistant Director of Facilities, Capital Projects and Construction

Position Goal: To support the Director of Facilities in planning, managing, and overseeing the District's capital improvement and construction projects, ensuring that all projects are delivered safely, on time, within budget, and in full compliance with applicable laws, regulations, and District standards.

Essential Functions:

• Manages and oversees all capital improvement, renovation, and new construction projects from planning and design through closeout, including coordination with architects,engineers, contractors, and vendors.
• Serves as the District's primary owner's representative on construction projects, attending all project meetings, reviewing submittals, responding to RFIs, and maintaining complete and accurate project documentation.
• Reviews and interprets architectural drawings, specifications, AIA contracts, certified payroll records, and other construction-related documents to ensure compliance with District standards and project intent.
• Coordinates the bidding and procurement process for capital projects, including preparation of bid packages, solicitation of proposals, evaluation of bids, and recommendation of contract awards in compliance with Pennsylvania public bidding laws.
• Monitors construction progress, quality of work, and contractor performance; issues notices of non-compliance and tracks corrective actions through resolution.
• Works closely with the District's Chief Financial Officer and Superintendent to manage project budgets and track expenditures; review and process contractor pay applications and change orders; and provide regular financial reporting to interested parties, including the Board of Directors.
• Develops and maintains comprehensive project schedules, milestone tracking tools, and status reports to keep District leadership informed of progress and risks.
• Coordinates with building principals, department directors, and external stakeholders to minimize disruption to school operations during construction activities and day-to-day facilities operations.
• Assists in developing and maintaining the District's long-range capital improvement plan, including facility condition assessments, project prioritization, and cost estimating.
• Manages permitting processes, including permit applications, regulatory inspections, and certificates of occupancy; ensures all construction activities comply with applicable building codes, safety standards, environmental regulations, and ADA accessibility requirements.
• Coordinates project commissioning, punch list completion, and closeout activities, including collection of as-built drawings, warranties, operation and maintenance manuals, and training of facilities staff on new systems.
• Provides departmental support by responding to assigned work orders, maintenance requests, and facility emergencies, ensuring prompt and effective resolution through direct action or appropriate delegation.
• Manages and supervises assigned personnel, including scheduling, attendance, overtime, performance evaluation, and discipline; participates in recruitment, promotion, and dismissal processes as directed.
• Conducts regular facility and construction site inspections and risk assessments to identify and address safety hazards, verify workmanship standards, and ensure cleanliness and proper upkeep.
• Provides training, guidance, and ongoing professional development for assigned staff; organizes orientation programs on the proper operation and maintenance of school facilities and building systems.
• Participates in ongoing professional development, including PASBO-affiliated conferences and training, to remain current on trends, regulations, and best practices in school construction and facilities management.
• Presents project status updates and related items subject to Board approval to building principals, District leadership, and the Board of Directors upon request.
• Performs other duties as assigned by the Superintendent or designee.

Supervisory Responsibilities:

• Provides direct supervision and oversight for assigned personnel, which may include external project management consultants, technical inspectors, vendor representatives, and District staff.

Qualification Requirements:

• Bachelor's Degree in Construction Management, Architecture, Engineering, or a closely related field plus a minimum of five (5) years of experience in capital project or construction management; or an Associate's Degree in a related field plus seven (7) years of related experience; or a High School Diploma or GED plus ten (10) years of directly related experience.
• Education and/or experience in the architectural or building trades field is preferred.
• Experience managing public school or municipal construction projects in Pennsylvania is strongly preferred.
• Demonstrated familiarity with Pennsylvania public bidding laws, the PlanCon process, Act 34, and the Pennsylvania Department of Education's capital projects process is strongly preferred.
• A valid Pennsylvania Driver's License is required.
• Professional certification such as Certified Construction Manager (CCM), Project Management Professional (PMP), or an equivalent credential is preferred.
• OSHA 30-Hour Construction certification is preferred.

Language Skills:

• Ability to read, analyze, and interpret construction documents including blueprints, specifications, AIA contracts, certified payroll records, safety regulations, and technical procedure manuals.
• Ability to produce clear, professional written materials including project reports, meeting minutes, RFI responses, change order justifications, Right to Know responses, and general correspondence.
• Ability to effectively present project status, recommendations, and related items to the Board of Directors, District administrators, staff, contractors, and the general public.

Mathematical Skills:

• Ability to calculate figures and amounts including costs, quantities, percentages, areas, volumes, and unit pricing.
• Ability to apply concepts of basic algebra and geometry in the context of construction estimating, takeoffs, and field problem-solving.
• Ability to review and validate contractor pay applications and change order pricing using construction estimating principles and cost control techniques.

Reasoning Ability:

• Ability to identify and resolve practical problems, exercise sound professional judgment, and manage a variety of complex variables in environments with limited standardization.
• Ability to interpret instructions and directives presented in written, oral, diagram, or schedule form.
• Ability to manage multiple concurrent projects and competing priorities effectively, with minimal direct supervision.

Other Skills and Abilities:

• Demonstrated knowledge of construction project delivery methods (design-bid-build, construction manager at-risk, design-build), contract administration, and cost control practices.
• Proficiency with construction project management software (e.g., Procore, e-Builder, or equivalent) and scheduling tools (e.g., Microsoft Project, Primavera P6, or equivalent).
• Demonstrated proficiency with Microsoft Office and Google Workspace applications, including the ability to create, edit, and format documents, spreadsheets, presentations, emails, and calendars.
• Ability to establish and maintain productive working relationships with architects, engineers, contractors, attorneys, vendors, Board members, administrators, staff, and the broader school community.
• Ability to thrive in a demanding, service-oriented environment, manage multiple concurrent tasks, and adapt to shifting priorities while maintaining a high standard of work.
• Ability to perform duties with a high degree of autonomy and a thorough awareness of all District requirements and Board of Education policies.

Physical Demands:

• The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand, walk, climb stairs and ladders, and traverse active construction sites.
• The employee frequently uses hands to handle objects, tools, or controls and must be able to reach with hands and arms.
• The employee must occasionally lift and/or move up to 50 pounds, such as equipment, material samples, or plan sets.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee must be able to hear clearly in noisy environments and operate all District vehicles.
• This role involves direct responsibility for the safety, well-being, and work output of others, and requires the ability to manage multiple simultaneous demands while interacting with staff and the public.
• This position may require evening, weekend, or on-call availability in response to emergencies or critical project milestones.
• The role encompasses both office-based work and regular on-site project oversight.

Work Environment:

• The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee regularly works