About the position
Job Duties & Functions • Maintains regular attendance in compliance with company’s standards, as required by scheduling which will vary according to needs of the hotel. • Maintains high standards of personal appearance and grooming, which includes compliance with the company’s dress code and wearing name tag when working (per brand standards). • Approaches all encounters with guests and associates in an attentive, friendly, courteous, and service oriented manner. • Maintains a warm and friendly demeanor at all times. • Complies at all times with company’s standards and regulations to encourage safe and efficient hotel operations. • Familiar with the organization of the company and know the function of each department. • Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits. • Oversees and maintains the Over/Short log. • Maintains controls for all cashier banks in the hotel. • Oversees the Accounts Receivable function including but not limited to the proper posting of all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR) and ensuring a trace system is in place for AR collection calls. • Reviews all bank deposits, “Due Backs,” and bank change orders and ensures they are handled according to company standards. • Maintains responsibility for the billing of accounts receivables daily. • Responsible for the Hotel Credit Policy and detailed knowledge of Hotel receivables. • Conducts credit meeting weekly with the accounting team and monthly with General Manager. • Maintains record of approved direct billing accounts. • Processes returned checks and credit card chargebacks according to company standards. • Performs the Accounts Receivable Balancing function at least once each month. • Maintains the Special Operating Account and the Petty Cash Fund according to company standards. • Vouchers A&G and PT & EB invoices utilizing the Purchas Order and Checkbook Accounting procedures according to company standards. • Ensures all hotel invoices are submitted to Corporate Accounts Payable weekly. • Performs the Income Audit on a daily basis, using the Income Audit Checklist to maintain and ensure the accuracy of the Income/Flash Reports. • Ensures that the Daily Income Journal (DIJ) is completely accurately each day and submitted to corporate per company’s standards. • Reconcile Credit Cards and cash daily. • Prepares and submits the Corporate Flash Report on the dates specified in the Monthly CENTRAL ACCOUNTING Calendar. • Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar. • Monitors the Front Office and Night Audit agents’ work for proper accounting procedures. • Oversees the training of all Night Audit personnel in regards to their accounting related responsibilities. • Processes bi-weekly payroll and be prepared for transmission. • Ensures all new hire paperwork and any employee changes are processed on PAFs and submitted in to Payroll in a timely manner. • Produces weekly productivity every Tuesday, as required. • Computes worked hours for payroll compilation. • Ensures associates are at all times attentive, friendly, helpful and courteous to all guests, all other associates and management. • Property applies state and local laws affecting payroll, wage & hour, taxes, etc. • Records requests for associate benefits, and monitors use (i.e. vacation time, employee benefit room nights, sick time, etc.). • Responsible for records storage management in accordance with company standards. • Maintains a professional working relationship and promotes open lines of communication with managers, employees and other departments. • Familiar with the company’s Standard Operation Procedures in Accounting, Human Resources and Loss Prevention, and house rules including appropriate hospitality terminology; Encourages awareness among other hotel managers. • Attends weekly staff meetings and provides training on a rotational basis, using the steps to effective training according to company’s standards. • Participates in required MOD coverage, as scheduled. • Maintains confidentiality of sensitive information, as appropriate. • Performs random house bank audits a minimum of once per month. • Assists in the counting of food, beverage, and guest supplies inventories. • Assists the Director of Finance and GM in reviewing the general ledger and financial statements with the various department heads. • Assists in developing Night Audit staff for promotion within the hotel and/or company. • Performs any other duties as requested by the Director of Finance and General Manager. |