Assistant Director, Procurement and Transportation Services

Assistant Director, Procurement and Transportation Services

Location

TJC Central Campus

Job Type

Full-Time Regular

Job Number

2026-00221

Department

Campus Services

Opening Date

07/10/2026

Number of Months

12

• Description
• Benefits
• Questions

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.

ABOUT

Reporting to the Director, Campus and Procurement Services, the Assistant Director, Procurement and Transportation Services is a full-time position that provides a variety of advanced procurement duties, along with administrative and technical support within the Campus and Procurement Services department. The Assistant Director also oversees transportation services for the College.

WHAT YOU WILL DO

• Assists the Director, Campus and Procurement Services, in procurement of goods and services in compliance with state statutes and College policies, which includes the following:
• Support competitive procurement processes, including informal bids, formal solicitations, and documentation retention;
• Coordinate purchasing activities, including requisitions, purchase orders, and related documentation;
• Review purchasing requests for completeness, accuracy, and compliance with College policies and state procurement requirements;
• Assist departments with procurement planning, vendor selection, and appropriate purchasing methods;
• Maintain purchasing and transportation files, contracts, and vendor documentation in accordance with record retention requirements;
• Serve as the primary point of contact for departments regarding purchasing and transportation procedures and requirements;
• Assist with audit requests related to purchasing, procurement, and transportation activities;
• Participate in procedural updates, training, and process improvements;
• Keep up-to-date on changes in state laws, College policies and departmental procedures in order to provide accurate information or assistance to College employees.

Transportation Services activities, including but not limited to:

• Oversee the transportation services for the College, including direct supervision of the Transportation
• Develop, manage, and oversee all policies and procedures related to motor vehicle operations (including recurring verification of driver licensing, driver eligibility, DOT certification, driver training and endorsements)
• Ensure compliance with all federal, state, and local laws and ordinances (including DOT regulations) affecting transportation and fleet operations
• Manage the College fleet inventory
• Serve as back-up in the absence of the Transportation Coordinator
• Perform other duties as assigned by the Director, Campus and Procurement Services

Overall Management and Leadership

• Manage daily team processing workloads to ensure completion of all requests within established department service level performance standards.
• Ensure team compliance with applicable College policies and procedures while providing exceptional customer service
• Oversee formal training plans for new and experienced staff
• Answer employee/customer questions and resolve escalations. Proactively identify issues before they arise and develop systems to optimize processes.
• Manage staff coaching and feedback and annual performance reviews
• Assist with the development, monitoring, and reporting on department key performance indicators.
• Assist the Director in providing leadership to the Campus and Procurement Services team.

COMPETENCIES

Knowledge, Skills, and Abilities

• Working knowledge of purchasing processes and documentation.
• Working knowledge of transportation services and fleet management.
• Knowledge of the District and College policies and procedures, and applicable local, state, and federal regulations related to Procurement and Transportation.
• Ability to read and interpret general business data, technical procedures, and state laws regulating purchasing.
• Working knowledge of Enterprise Resource Planning systems; Banner experience preferred.
• Excellent computer skills, including Microsoft Word, Excel, and financial software.
• Excellent collaborative skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Must be able to work independently, respect confidentiality, and maintain courtesy in dealing with students, faculty, staff, and visitors.
• Must possess a valid Texas Driver's License, good driving record, and be insurable on TJC's insurance policy

SUPERVISORY RESPONSIBILITIES

Direct Supervision

Work Environment: Normal working hours are Monday through Friday. Work outside of normal working hours is required; availability by email or phone.

Physical Demands: Sitting, Standing, Talking, Walking, Repetitive Motion, including keyboarding, Hearing, Grasping, Reaching, Manipulating items with fingers, Reading, Reasoning

Travel Required: Yes

If travel is required, the candidate must have and maintain a current, valid Texas driver's license and an acceptable driving record.

WHO YOU ARE

Required Education

Bachelor's degree in business or a related technical field, or a combination of education, training and experience if the bachelor's degree is in another field.

Required Experience

Two years of full-time experience in a related field,

Two years of customer service experience.

Preferred Experience

• Experience in a higher education, governmental, or nonprofit purchasing environment.
• Knowledge of Texas purchasing laws, Texas Education Code, and state procurement requirements
• Experience with cooperative purchasing programs and bidding requirements
• Certification as a Certified Texas Contract Developer (CTCD) or equivalent
• Certified Texas Contract Manager (CTCM) or equivalent

ADDITIONAL INFORMATION

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities are subject to change at any time, with or without notice.
• Will have contact - in person, by email, or by phone - with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above, including essential tasks requiring specific physical demands.

This is a security-sensitive position. Candidates will be subject to a criminal background check.

INSURANCE (Coverage fully or partially funded by the College)

Health Insurance

Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx.

Employees premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee.

Basic Life Term Life Insurance

The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment.

Long-Term Disability

This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan.

Optional Term Life Insurance

With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually.

OPTIONAL INSURANCE (Coverage fully funded by the employee)

Dental Insurance

Two dental insurance plans are available to full-time employees and eligible dependents.

Vision Insurance

The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs.

Voluntary Accidental Death and Dismemberment

This optional benefit provides additional financial support when there is an accidental death or injury of a certain type.

Short-Term Disability

If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months.

Cancer/Intensive Care Plan/Heart Plan/Accident Plan

Several optional plans are available to employees and eligible dependents through AFLAC.

Dependent Term Life Insurance

An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents.

Tobacco User Premium

All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.

RETIREMENT

Retirement

The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS.

TJC Alternative Retirement Plan

The College contributes on a monthly basis 4% of a full-time employees salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply.

Tax-Sheltered 403(b) Plans

An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors.

457 Deferred Compensation Plan

An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.

HOLIDAYS AND LEAVE

Vacation

Only 12-month employees are eligible to accrue vacation time on a monthly basis.

• 10 days for 1-7 years of service
• 12 days for 8-10 years of service
• 15 days for 11-15 years of service
• 20 days for 16+ years of service

Sick Leave

Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days.

Holidays

• New Years Day
• Martin Luther King Jr. Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Eve
• Christmas Day

Reduced Operations Periods

• Spring Break (5 weekdays)
• Thanksgiving Break (5 weekdays including Thanksgiving Day)
• Winter Break (7 to 12 weekdays)

PROFESSIONAL AND CONTINUING EDUCATION

Professional Development

The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval.

Enrollment in TJC Credit Classes

The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee.

The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.

OTHER BENEFITS

TJC Event Attendance

Free admission to regular season College sporting events for employees and immediate family.

Free admission for two to most cultural arts events on campus.

Library Use

Employees may utilize the Vaughn Library and Learning Resource Center.

Fitness Facility Use

Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.

Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.

01

Are you eligible to work in the United States without sponsorship?

• Yes
• No

02

Do you have a Bachelor's degree in business or a related technical field, or a combination of education, training, and experience if the bachelor's degree is in another field?

• Yes
• No

03

Do you have two years of full-time experience in a related field and two years of customer service experience?

• Yes
• No

Required Question

Employer Tyler Junior College

Address 1390 S Baxter Ave

Tyler, Texas, 75701

Phone (903) 510-2419

Website http://www.tjc.edu