Assistant Facilities Manager

Assistant Facilities Manager

The Assistant Facilities Manager (AFM) assists the Facilities Manager (FM) with the cost-effective operation, maintenance, and long-term preservation of the physical assets of the property. The AFM assists the FM and Senior General Manager (SGM) to achieve property specific business metrics and goals primarily focused on physical operations, construction coordination, safety and health principals, contracted services oversight and project management.

This position is designed to prepare the candidate to become a Facilities Manager within 9-24 months.

This is an onsite (5 days per week) position.

Responsibilities include but are not limited to:

• Operate a clean, well maintained property providing guests with a positive shopping experience and tenants with a seamless operational experience.
• Work with the FM to oversee all physical assets to ensure they are maintained to required standards in the most economically efficient manner, including contracting with and managing third party vendors.
• Work with the FM to prepare and manage capital improvement projects to meet or exceed company expectations, identifying expense control strategies and tactics.
• Work with the FM and SGM to review tenant construction drawings based on existing conditions and construction criteria. Assist in regulating general contractor's compliance with property Rules and Regulations, specific lease requirements, and timely completion of construction; Complete punch lists and obtain all required documentation for distribution of Tenant Allowance payment.
• Ensure property safety systems are code compliant, maintained and inspected, and any jurisdiction required reports and safety documentation is maintained and posted.
• Understand and monitor utility consumption, utility rates structures, utility rebates through the use of new and existing building control technologies/BAS systems including (but not limited to) lighting controls (BMS/EMS), HVAC, fire/life safety alarm systems, and irrigation control systems.
• Work with the FM to recruit, hire, train and develop direct reports on the maintenance team while ensuring compliance with all company policies and procedures. Work directly with the maintenance team on all tasks that need to be completed, not limited to performing hand-son routine to difficult carpentry, plumbing, mechanical, electrical and all other maintenance duties.
• Oversee operations during a crisis situation ensuring the safety and security of all customers, tenants, guests and assets.
• Other duties as assigned.

Qualifications:

• Bachelor's degree preferred.
• 2+ years of property, facilities, or construction management preferred; shopping center industry is a plus.
• Strong interpersonal and relationship building skills.
• Strong project management, organizational, and problem-solving skills.
• Good working knowledge of commercial building systems.
• Effective writing and communication skills to various audiences.
• Ability to adapt to a changing work environment.
• Strong working knowledge of various computer software such as Microsoft Office and Teams.
• Recognized industry certifications preferred.
• OSHA General Industries 30-hour course preferred.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to do the following:

• One weekend shift per month; night shifts may be required occasionally.
• The employee is regularly required to sit, use hands, talk and hear.
• The employee is frequently required to stand, walk, and reach with hands and arms.
• The employee is occasionally required to climb, stoop, kneel, crouch, or crawl.
• The employee may frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• Specific vision abi9lities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The noise level in this work environment is usually moderate, however, exposure to fire or other alarm devices exists.
• The employee is occasionally exposed to moving mechanical parts, high places, fumes or airborne particles, toxic chemicals, and outside weather conditions.

We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.