Assistant Fleet Manager

Are you a Assistant Fleet Manager searching for new experiences? As a leading Trane® independent office, Brady brings efficient, reliable, and secure building solutions throughout central and eastern North Carolina. We take pride in all we do and in our Associates which is why we offer competitive pay and compensation, benefits, growth opportunities, and more!

The Assistant Fleet Manager is a full-time Salary role supporting the Director of Fleet Management.

DUTIES AND RESPONSIBILITIES

Specific tasks to be performed by the Assistant Fleet Manager will be assigned by the Director of Fleet Management and will include the following. Other duties may be assigned.

• Maintain and update driver qualification files, licenses, and medical certificates. Use of JJ Keller for driver files.
• Monitor adherence to DOT, FMCSA, and state regulations.
• Monitor adherence to DOT drug and alcohol testing including DOT clearing house.
• Monitor adherence to DOT hours of service and provide training and coaching, as necessary.
• Monitor fleet telematics system (Samsara) for electronic log compliance.
• Troubleshoot Samsara forward facing and driver facing cameras, as necessary.
• Provide driver training on DOT regulations.
• Conduct audits of drivers to ensure compliance through a fleet management and tracking software system.
• Safety education-responsible for delivering a safety curriculum that enhances safety awareness throughout the organization and regular in-person safety meetings.

In conjunction with the Director of Fleet Management, conduct accident investigations, work with the insurance company, repair shops, and provide replacement equipment, as necessary.

• Participate in new hire onboarding and orientation processes.
• Promote a culture of safety within the company through awareness campaigns and initiatives.
• Accurate and timely data entry for all fleet support systems, including the Fleet Management, fuel card, and toll tag systems.
• Visit the DMV as needed to process vehicle registrations, ensuring compliance with all legal and regulatory requirements.
• Prepare documents and equipment to be installed in new vehicles.
• Perform physical inspections of spare and reassigned vehicles and trailers.
• Arrange for maintenance and repair of spare and reassigned vehicles and trailers.
• Ensure spare vehicles are ready for use.
• Perform commissioning tasks for newly acquired vehicles, reassignments, and spares DOT numbers, toll road transponders, fuel cards, etc.
• Perform other duties as assigned by the fleet management team, contributing to the overall efficiency and effectiveness of the department.

TEAMWORK

• Demonstrate and promote a spirit of cooperation and teamwork throughout the company.
• Continually look for ways to improve our processes and ability to serve our customers effectively.
• Improve personal performance on a continual basis.

CUSTOMER SERVICE

• We will provide you with a work mobile phone.
• Provide responsive, professional, and diplomatic customer service.
• Answer customer/vendor calls and correspondence quickly and pleasantly.
• Communicate with customers/vendors in a friendly, professional, and patient manner.
• Perform all duties with the goal of building and maintaining long-term customer /vendor relationships.
• Immediately address any customer’s/vendor concern and request the involvement of other Company personnel as required.

SAFETY

• Follow all company safety programs and report any non-compliance to your Team Leader
• Notify the Manager or Safety Manager of any unsafe conditions.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High attention to detail and strong organizational skills. Proficiency in working with various software systems. In-depth knowledge of FMCSA regulations, HOS rules, ELD requirements, DOT compliance, and driver qualifications files. Excellent communication skills to assist drivers and effectively collaborate with team members. Ability to prioritize workload and thrive in a fast-paced environment. Reliable and dependable, with a strong work ethic and the ability to meet deadlines. Sound interpersonal skills. Creative problem-solving skills. Strong written and verbal communication skills (documentation, communication with peers, supervisors, etc.).

COMPUTER SKILLS

Microsoft Outlook, telematics systems, FMCSA website, Strong Excel skills

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver license.

LANGUAGE SKILLS

Ability to respond to common inquiries or complaints from customers or members of the business community. Ability to effectively present information to management, supervisor, and other Brady associates.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to operate a motor vehicle, stand, walk, and reach with hands and arms. The associate must occasionally lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The individual will be required to climb into vehicles for inspections, decommissions, new deployments, and preparation for sell.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position works in a typical office environment. The noise level in the work environment is usually moderate.

OTHER REQUIREMENTS

• Ability to pass drug screening.
• Ability to prove US employment eligibility.