La Estancia is an exclusive private membership club and residential community in West Texas, dedicated to crafting an unparalleled experience of refined living. Drawing inspiration from the grand estancias of Argentina, our property blends sophistication, luxury, and connectivity across a distinguished clubhouse, surrounding estates, and multiple satellite properties. We are seeking a driven, detail-oriented Assistant Maintenance Manager to help lead our facilities team and ensure every space reflects the standard of excellence our members expect.
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Hands on Training
Career Growth Opportunities
Retirement Plan
Responsibilities
The Assistant Maintenance Manager supports the Maintenance Manager in overseeing all preventive, corrective, and proactive maintenance operations across La Estancia Club and Sewell Properties. This role directly supervises a team of 610 technicians, coordinates daily task assignments, manages work order workflows, and ensures that the clubs facilities, grounds, and mechanical systems are maintained to the highest standards. The position requires a hands-on leader who can balance fieldwork with administrative responsibilities including scheduling, reporting, vendor coordination, and inventory management.
Operations & Team Leadership
Supervise and coordinate daily maintenance activities across 15+ zones including the main complex, F&B areas, pools, tennis courts, landscaping, kitchen, laundry, esencia, and satellite properties
Lead, mentor, and schedule a team of maintenance technicians, ensuring balanced workloads and coverage across AM/PM shifts and weekends
Conduct daily morning and evening checklists and walkthroughs to verify facility readiness and identify emerging issues
Step in as acting Maintenance Manager during absences or as directed
Work Order & Task Management
Manage the full lifecycle of corrective work orders (WO system), from intake and prioritization through assignment, execution, and closeout
Maintain the Daily Log Journal, ensuring all taskspreventive, proactive, and correctiveare accurately logged with dates, descriptions, areas, assigned technicians, and status updates
Track and report weekly KPIs including task completion rates (target: 95%+), work order volume, technician productivity, and average tasks per day
Identify recurring issues and recommend preventive measures to reduce corrective work orders over time
Facilities & Grounds
Oversee HVAC systems, thermostats, electrical installations, plumbing, and general building maintenance across all properties
Coordinate multi-day projects such as LED installations, deck construction, painting, equipment installs, and landscape renovations
Manage pool maintenance, chemical parameters, and compliance with health and safety standards
Ensure all common areas, restrooms, lobbies, and member-facing spaces meet luxury hospitality presentation standards at all times
Vendor & Inventory Management
Coordinate with third-party contractors and vendors for specialized services including equipment installation, fumigation, sealing, and major repairs
Manage maintenance supply inventory, tool procurement, and fuel/diesel logistics
Obtain quotes, schedule vendor visits, and verify quality of completed third-party work
Reporting & Communication
Prepare and contribute to weekly executive maintenance reports with task summaries, KPIs, project highlights, and open items for leadership review
Communicate proactively with club management, F&B, housekeeping, and events teams to coordinate maintenance activities around member schedules
Document observations, equipment issues, and recommendations in the maintenance log system
Qualifications
Required
3+ years of experience in facilities maintenance, property management, or building operations, with at least 1 year in a supervisory role
Working knowledge of HVAC, electrical, plumbing, and general building systems
Experience managing work order systems and daily task logs
Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously
Proficiency with Excel/spreadsheets for logging, tracking, and basic reporting
Valid drivers license and ability to travel between properties in the Midland/Odessa area
Bilingual English/Spanish strongly preferred given our team and community
Ability to work a flexible schedule including early mornings, evenings, and occasional weekends as needed
Preferred
Experience in luxury hospitality, private clubs, resorts, or high-end residential property management
Certified Pool Operator (CPO) or ability to obtain within 90 days
Physical Requirements
This is an active, hands-on role. The Assistant Maintenance Manager must be able to lift up to 50 lbs, stand and walk for extended periods, work outdoors in West Texas heat, climb ladders, and operate maintenance equipment and power tools.
Compensation & Benefits
La Estancia offers a competitive compensation package commensurate with experience, including:
Competitive salary based on experience and qualifications
Health, dental, and vision insurance
Paid time off and holidays
Professional development