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Assistant Manager

Guardian Real Estate

Hillsboro, OR

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JOB DETAILS
SKILLS
Accounting, Accounts Receivable, Affordable Housing, Billing, Communication Skills, Community Support, Customer Relations, Customer Support/Service, Detail Oriented, Documentation, Driver's License, English Language, Federal Laws and Regulations, Financial Reporting, Funding, Government, High School Diploma, Home Inspections, Internet Technology, Legal, Low-Income Housing Tax Credit (LIHTC), Maintain Compliance, Maintenance Services, Mathematics, OSHA, Organizational Skills, Past Due Accounts, Process Improvement, Property Maintenance, Property Management, Purchasing/Procurement, Real Estate, Record Keeping, Regulatory Requirements, Rental Listings, Reporting Skills, Sales Prospecting, State Laws and Regulations, Team Player, Time Management, Training/Teaching, United States Department of Agriculture (USDA), Vendor/Supplier Planning, Writing Skills
LOCATION
Hillsboro, OR
POSTED
Today
Guardian has an opportunity for a Full-Time Assistant Manager to join our team at Orchards at Orenco I, II & III!

Orchards at Orenco is a 167-unit affordable (LIHTC) apartment community in Hillsboro, OR.

An Assistant Manager's primary role is to assist the Community Manager with day-to-day operation of the property, administration of resident paperwork, completion of property accounting, reports, and work orders. As well as to support Community Manager in enforcing Guardian Management policies and procedures,and to always adhere to Fair Housing and Landlord Tenant Laws. An Assistant Manager is responsible for coordinating with other property staff and vendors to provide outstanding customer service to the residents, maintaining excellent curb appeal, providing well-timed and proactive property maintenance, safeguarding the good financial health and stability of the property, confirming timely compliance with all government and property program requirements, and completing all required paperwork and reports on time.

For this position, we are seeking a dynamic self-starter who enjoys working with others and excels in a fast-paced office environment. The ideal candidate will be highly organized, professional and communicative. This position requires general knowledge of all property management duties and operations. Previous affordable housing experience, preferred.

Schedule: 40 hours per week; Monday - Friday, 8:00 AM - 5:00 PM.

Compensation: DOE.

Benefits: Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance, Employer-matched 401-K, 10 days of Vacation Time per year, 1 hour of Sick Time for every 30 hours worked, 11 Paid Holidays + 1 Birthday Holiday + 1 Flex Holiday, Employee Assistance Program.

Guardian provides a culture in which employees are encouraged to learn new skills and develop their existing strengths. Upward mobility is a reality here! We provide ample training and opportunity for anyone who desires to take their property management career to the next level! Interested in growing along with one of the leading property management companies in the Northwest? This could be the perfect opportunity for you!

Qualification Requirements:

The requirements listed below are representative, but not exclusive of the knowledge, skill and/or ability required.

  1. High school diploma or GED.
  2. At least one (1) year of experience working in property management or a similar field.
  3. Excellent attention to detail and organizational skills.
  4. Strong mathematical skills.
  5. Strong customer service skills.
  6. Possess strong technology, internet and general computer use skills and willingness to learn new programs as needed.
  7. Ability to speak, read and write in English.
  8. Ability to communicate effectively and in a timely manner, both verbally and in writing.
  9. Ability to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.
  10. Preferred: At least one (1) year of experience working in affordable property management, strongly preferred.
  11. If applicable, own or have access to a reliable and properly insured vehicle for use in business transportation needs and maintain a valid driver's license.
Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.
  1. Always represent Guardian in a positive and professional manner.
  2. Support Community Manager's efforts to assure that the company's efforts fully meet and exceed property management obligations.
  3. Work in compliance with all local, state, and federal laws (Fair Housing, Landlord Tenant Laws, OSHA, etc.).
  4. Coordinate collection and documentation of all revenues following lease obligations of tenants and Guardian's policies on accounts receivable.
  5. Ensure that your work follows the affordable program requirements applicable to the property.
  6. Complete resident income certifications and recertifications in a timely and accurate manner to maintain compliance with program funding and regulatory agency requirements.
  7. Complete move-in/move-out paperwork with residents.
  8. Collect delinquent accounts according to legal guidelines and communicate with accounting department to ensure accuracy of rent roll and accounts receivable.
  9. Under the direction of the Community Manager, coordinate and administer the day-to-day leasing activities such as touring potential residents, completing guest cards, maintaining and updating the property's wait list, following-up with applicants, reviewing tenant billings, analyzing lease clauses, preparing vacancy reports, and updating property traffic information in reports and property management databases.
  10. Identify leasing prospects and occasionally respond to routine leasing inquiries.
  11. Purchase goods/services/supplies as directed by the Community Manager and input invoices for into the property management system (Yardi Voyager).
  12. Work with Community Manager and Maintenance staff to coordinate requests for repairs and maintenance, regularly inspect property and vacant apartments and coordinate the work and schedules of property vendors.
  13. Follow confidentiality guidelines for all resident, property, owner, and Guardian information at all times.
  14. Accurately record time worked, adhere to time keeping guidelines daily.
  15. Liaison with corporate departments to provide a team approach to the management of the property.
  16. Establish and maintain collaborative working relationships between departments and with coworkers.
  17. Constantly strive for improvements in work process and results to better meet resident needs, ownership goals and objectives, and company standards and expectations.
  18. Other duties as assigned by the Community Manager or Regional Property Manager.


Guardian - Company Description

Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. Since 2002, Guardian has developed or acquired 14,600 multifamily units and 350,000 square feet of commercial space. With more than 500 team members, our management portfolio consists of 149 communities across five states.

The Guardian Experience - Our People

Property Management is our strength. People have always been our passion. We are proud to have been recognized through employee surveys as a Top Workplace employer in 2022 and 2023. Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work. The company is also an active contributor to a variety of housing and education causes, and in 2023, Guardian was named the Top Philanthropic organization for medium-size companies in its headquarters region. In this economy, companies come and go. As a third-generation, family owned firm, Guardian's growth and stability has evolved the company into a leading Pacific Northwest real estate management and investment firm.

Guardian Offers

In addition to competitive salaries, 401(k), Vacation, Sick Time, and paid Holidays, we offer a culture in which individuals work and participate in collaborative team environments and are encouraged to continue to grow both professionally and personally.

AAP/EEO Statement

This institution is an equal opportunity provider and employer.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at or at any USDA office, or call (866)632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or by fax at (202) 690-7442.

About the Company

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Guardian Real Estate

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