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Assistant Manager, Individual Giving

Brooklyn Museum
  • Brooklyn, New York
    30+ days ago

    Job Description

     
    Assistant Manager, Individual Giving
     
    Museum overview
    The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change.  Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.
     
    We are committed to creating and cultivating a community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect. Read more about our story here.
     
    About the Role
    The Assistant Manager, Individual Giving provides day-to-day administrative and operational support for the Contemporary Art Committee (CAC) and Advisors. Reporting to the Senior Development Officer, Individual Giving, this role plays a key part in the successful execution of both programs as drivers of revenue and donor engagement. The Assistant Manager also helps manage the Senior Development Officer’s portfolio and leads stewardship for the Exhibition Fund and Impact Fund, helping deliver thoughtful, consistent communication and engagement with donors. 
     
    The ideal candidate has experience in administrative, fundraising, or donor engagement work and brings strong organizational and coordination skills. They are proactive, detail-oriented, and comfortable managing competing priorities, with the judgment and follow-through needed to take ownership of core operational responsibilities and keep fundraising initiatives moving forward. 
     
    Key Responsibilities:
     
    Manage CAC and Advisors Operations 
    • Manage the day-to-day administration of the CAC and Advisors, including renewals, donor communications, invitations, meeting materials, calendars, and follow-up. 
    • Maintain timelines, trackers, guest lists, and other systems that keep program activity organized and make upcoming actions and deadlines clear. 
    • Serve as a point of contact for donor inquiries and program logistics, coordinating with colleagues as needed to provide timely and accurate responses. 
    • Coordinate studio visits, Advisors events, annual meetings, and other cultivation and stewardship activities from planning through execution. 
    • Manage event details, including invitations, RSVPs, guest lists, internal coordination, briefing materials, and on-site logistics. 
    • Collaborate with colleagues across Curatorial, Special Events, Development, and other departments to deliver seamless and thoughtful donor experiences. 
     
    Support Portfolio Management 
    • Support the Senior Development Officer’s donor portfolio by tracking upcoming actions, renewals, solicitations, stewardship, and follow-up. 
    • Conduct donor and prospect research to inform cultivation, solicitation, stewardship, meetings, and outreach. 
    • Prepare renewal communications, proposals, briefings, stewardship updates, and other donor-facing materials using research, established templates, and guidance from Development colleagues. 
    • Maintain complete and accurate donor records in Tessitura, including interactions, contact reports, plans, event participation, and next steps. 
     
    Exhibition Fund & Impact Fund Stewardship 
    • Coordinate stewardship timelines for the Exhibition Fund and Impact Fund, establishing schedules and gathering input from Individual Giving officers and Museum colleagues. 
    • Gather programmatic updates and impact information and translate them into clear, compelling donor communications and reports. 
    • Track stewardship commitments and deliverables so donors receive timely and meaningful updates on the work their support makes possible. 
     
     
    Qualifications:
    • Bachelor’s degree or equivalent experience. 
    • 1-2 years of experience in development, donor relations, events, nonprofit administration, or a related field, preferably within a cultural or nonprofit organization. 
    • Experience supporting donor stewardship, engagement, or fundraising activities. 
    • Excellent organizational and workflow management skills, with demonstrated ability to establish timelines, maintain tracking systems, and meet deadlines consistently. 
    • Strong written communication and research skills, with the ability to synthesize information into clear, polished fundraising materials. 
    • Experience coordinating events or engagement opportunities, with careful attention to logistics and execution. 
    • Proficiency in Tessitura or a similar CRM and Microsoft Office, with a commitment to data accuracy and integrity. 
    • Comfortable managing competing priorities while staying focused and producing high-quality work in a fast-paced environment. 
    • Willingness to work occasional evenings and weekends for donor events. 
    Application Requirements
    • Resume
    • Cover letter
     
    Department: Development / Individual Giving
    Reports to: Senior Development Officer, Individual Giving III
    Salary: $67,742.74
    Union status: Union – UAW Local 2110
    FLSA status: Exempt
    Position type: Full-Time
    Schedule: 35 hours per week, Monday–Friday, 9 am–5 pm; additional night and weekend hours are required during key events
     
    Benefit Offerings
    The Museum provides competitive compensation along with generous benefits and perks for all eligible employees. Individual benefit offerings may vary based on position type and union status.
    • Medical, dental, vision and life insurance
    • 401(k) Savings Plan and Pension Plan
    • Generous paid time off, including annual vacation leave, sick leave, and 13 Museum holidays
    • Short-term and long-term disability coverage
    • Flexible Spending Accounts (FSAs) & Health Savings Accounts (HSAs) for eligible pre-tax health care, dependent care, and commuter expenses
    • Employee Assistant Program
    • Free admission to various NYC museums and cultural institutions
    • Early access to Museum exhibitions
    • Invitations to staff-only programs, tours, and on-site engagement events
    • Opportunities to participate in community initiatives and Museum programs
    • 40% discount for staff in Museum shops
    • 20% discount at Museum café
    • All positions are based in Brooklyn, New York, with some eligible for a hybrid work schedule (three days on-site / two days remote)
     
    Apply Today
    We recognize that it’s unlikely that any candidate will meet 100% of the desired qualifications for a role. If much of this job description resonates with you, we strongly encourage you to apply today. We’re committed to welcoming candidates with a wide range of experiences and perspectives – especially those who see themselves contributing to our mission to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act.
     
    If you have questions about our online application system, please contact us at

    job.applicationquestions@brooklynmuseum.org

     
     
     

    Numbers & Facts

    LocationBrooklyn, New York
    Websitehttps://www.brooklynmuseum.org

    Skills

    • Administrative Skillsunmatched
    • Art Historyunmatched
    • Communication Skillsunmatched
    • Customer Relationship Management (CRM)unmatched
    • Data Qualityunmatched
    • Detail Orientedunmatched
    • Donor Developmentunmatched
    • Donor Programunmatched
    • Donor Relationsunmatched
    • Event Managementunmatched
    • Follow Throughunmatched
    • Fundraisingunmatched
    • Investment Managementunmatched
    • Life Insuranceunmatched
    • Logisticsunmatched
    • Microsoft Officeunmatched
    • Nonprofitunmatched
    • Operational Supportunmatched
    • Organizational Skillsunmatched
    • Presentation/Verbal Skillsunmatched
    • Project/Program Coordinationunmatched
    • Research Skillsunmatched
    • Revenue Growthunmatched
    • Schedule Developmentunmatched
    • Stewardshipunmatched
    • Systems Maintenanceunmatched
    • Team Playerunmatched
    • Tessitura Softwareunmatched
    • Time Managementunmatched
    • Vision Planunmatched
    • Writing Skillsunmatched

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