Sign upLog in
See more jobs

Assistant Manager - Library Administration

Tufts University
  • Medford, Massachusetts
    2 days ago

    Job Description

    Overview:
    Tisch Library is a student-centered research library, dedicated to supporting teaching, learning, and scholarship in Tufts’ School of Arts & Sciences and School of Engineering. We provide collections, subject expertise, and technology-rich research and learning environments with services and programs to meet the information needs of our students, faculty, and staff.
    What You'll Do:
    The Assistant Manager supports the administrative, financial, and operational functions of the Director's Office. This position contributes to the effective day-to-day operation of the library through payroll administration, budget support, facility coordination, staff supervision, and a range of administrative responsibilities that ensure efficient and responsive operations.

    Working closely with library leadership and campus partners, the Assistant Manager, Director's Office coordinates activities across financial, facilities, and personnel functions and serves as a resource for administrative processes and operational workflows. The position supervises administrative and student employees, supports library-wide initiatives and communications, and contributes to the continuous improvement of operations.

    • Supervise staff, including assigning work, supporting employee development, monitoring performance, and fostering a collaborative, service-oriented workplace.
    • Manage payroll for staff and student employees, ensuring accuracy, compliance, and timely resolution of issues.
    • Monitor budgets, expenditures, and financial transactions; assist with planning, forecasting, reporting, and invoice processing.
      Maintain confidential personnel, payroll, and financial records in accordance with university policies.
    • Serve as the primary liaison with Facilities Management to coordinate routine and emergency building maintenance, repairs, and projects. Monitor conditions, track work orders, maintain documentation, and share updates to library leadership.
    • Develop, document, and improve administrative procedures and operational workflows to increase efficiency and support organizational goals. Contribute to continuous assessment and improvement of processes, communication, and customer service.
    • Recruit, train, schedule, and supervise student employees, including oversight of payroll, scheduling, coaching, and performance feedback.
    • Support library projects, events, and operational initiatives.
    • Participate in committees and contribute meeting minutes and documentation as assigned.
    What We're Looking For:
    Basic Requirements:
    Knowledge and experience typically acquired by:
    • Bachelor's Degree
    • 3+ years experience 
    • Demonstrated experience supporting payroll, budgeting, financial transactions, or accounting processes
    • Experience coordinating administrative operations and managing multiple priorities simultaneously
    • Excellent organizational, analytical, and problem-solving skills
    • Strong written, verbal, and interpersonal communication skills
    • Ability to build productive relationships with colleagues and partners from diverse backgrounds
    • Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion
    • Competence using office productivity software and administrative systems
    • Ability to work independently while contributing effectively within a collaborative team environment
    • Strong attention to detail with commitment to continuous process improvement
    Preferred Qualifications:
    • Supervisory experience
    • Experience in higher education or a comparable complex organization
    • Experience supporting facilities or building operations
    • Experience developing operational documentation and administrative procedures
    • Familiarity with library operations or academic support environments
    Salary Range: Minimum $55,600.00, Midpoint $69,500.00, Maximum $83,400.00

    Numbers & Facts

    LocationMedford, Massachusetts
    Want to know if you’re a fit?
    Upload your resume and let our AI show you.

    Skills

    • Academic Backgroundunmatched
    • Accounting Policiesunmatched
    • Administrative Managementunmatched
    • Administrative Proceduresunmatched
    • Administrative Skillsunmatched
    • Analysis Skillsunmatched
    • Billingunmatched
    • Budget Managementunmatched
    • Budgetingunmatched
    • Coachingunmatched
    • Communication Skillsunmatched
    • Continuous Improvementunmatched
    • Customer Support/Serviceunmatched
    • Detail Orientedunmatched
    • Diversityunmatched
    • Documentationunmatched
    • Expense Trackingunmatched
    • Facilities Managementunmatched
    • Financial Operationsunmatched
    • Financial Transactionsunmatched
    • Forecastingunmatched
    • Higher Educationunmatched
    • Interpersonal Skillsunmatched
    • Leadershipunmatched
    • Library Administrationunmatched
    • Maintain Complianceunmatched
    • Maintenance Servicesunmatched
    • Meeting Minutesunmatched
    • Multitaskingunmatched
    • Operational Improvementunmatched
    • Operational Supportunmatched
    • Operations Managementunmatched
    • Operations Planningunmatched
    • Operations Processesunmatched
    • Organizational Skillsunmatched
    • Payroll Administrationunmatched
    • Payroll Managementunmatched
    • People Managementunmatched
    • Performance Analysisunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Procedure Developmentunmatched
    • Process Analysisunmatched
    • Process Improvementunmatched
    • Project Trackingunmatched
    • Property Maintenanceunmatched
    • Scholarshipunmatched
    • Software Administrationunmatched
    • Staff Developmentunmatched
    • Team Playerunmatched
    • Technical Researchunmatched
    • Time Managementunmatched
    • Training/Teachingunmatched
    • University/School Policiesunmatched
    • Writing Skillsunmatched

    Be found by employers

    5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.

    Level up your application

    Professional resume templates

    Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

    Free resume templates

    Free resume builder

    Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

    Free resume builder