Assistant Manager, Payroll Office

Posting Details

Position Information

Posting Number NC00874 Position Title Assistant Manager, Payroll Office Division Administration and Finance Division Department Name Payroll Office Position Type Staff - Non Classified Position Overview

The Assistant Payroll Manager oversees the daily operations of the Payroll Office, ensuring the accurate, timely, and compliant processing of all internal and state-administered payrolls. This position supervises payroll staff and works closely with the Payroll Manager, Human Resources, Accounting, Financial Aid, and State agencies to support biweekly payroll operations, system integrity, and regulatory compliance.

The Assistant Payroll Manager plays a key role in maintaining integrated Human Resources and Payroll systems, managing employee pay transactions, supporting system upgrades, and providing guidance to campus users and employees. In the absence of the Payroll Manager, this position assumes responsibility for the full processing of internal payrolls.

Primary Purpose

Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.

Essential Duties

• Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college.
• Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college's internal payroll system to ensure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
• Provide direction and instruction to both payroll employees and campus users in the maintenance and use of the State of Rhode Island's HCM system, Workday.
• Process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
• Provide support to ensure the administrative payroll system's internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
• Assist with the reconciliation of payroll accounting data.
• Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls.
• Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
• Participate in the production, reconciliation and distribution of W-2s at calendar year end.
• Assist with the review and completion of employment and/ or wage verification request for financial institution, state disability, garnishment orders.
• Supervise payroll staff in the performance of the above stated tasks and duties.
• In temporary absence of Payroll Manager, responsible for the complete processing of all payrolls.

Occasional Duties

Perform other duties as required.

Required Skills, Knowledge, and Abilities

• Thorough knowledge of payroll principles and processing.
• Attentiveness to detail and accuracy are imperative.
• Ability to manage confidential material.
• Ability to multi-task and function between various technical platforms.
• Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency.

Required Qualifications

Education: Bachelor's degree

Experience: At least two (2) years of experience in a business or financial environment with a concentration in payroll.

Preferred Qualifications

• Experience in a college or university setting.
• Experience with PeopleSoft/Oracle or similar ERP systems.
• Demonstrated experience with Workday HCM system .

Does this position have Direct Reports? No Environmental Conditions

The employee is not exposed to known adverse environmental conditions.

Position Details

FLSA Exempt Salary Grade 12NC Full Time / Part Time Full-time Proposed Starting Salary Range $70,000-$80,000 Work Schedule

35 hours, Monday - Friday

8:30am - 4:30pm

Benefits

Full-time employees enjoy an array of benefits including:

• Health and Wellness - Medical, Dental & Vision
• Wellness Incentives and Rewards
• Paid time Off - Vacation, Sick & Holiday
• Retirement Benefits
• Disability and Insurance Benefits
• Education Benefits - Tuition waivers for RIC, CCRI & URI

For a complete listing, visit Employee Benefits.

Reports To (Title) Payroll Manager Academic or Calendar Year Calendar Position Status Continuing End of Temporary or Limited Position Collective Bargaining Unit PSA

Posting Information

Number of Positions Available 1 Application Open Date 07/30/2026 Application Close Date Special Instructions

• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree?

• Yes

• No

• • Do you have at least two (2) years of experience in a business or financial environment with a concentration in payroll?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents