Assistant Merchandiser - Special Projects, Collaboration and Collection

Stefanini

New York, NY

$30 Per Hour
Temporary
Contractor
Quick Apply

4 days ago

Job Description

Stefanini Group is hiring!

Stefanini is looking for an Assistant Merchandiser - Special Projects, Collaboration and Collection in New York, NY

For quick apply, please reach out to Madelaine 'Madie' Yu

Call: 248-728-6420 / Email: Madelaine.Yu@stefanini.com

Open for W2 candidates only!

Location:

Onsite: 205 W 39th Street, 4th Floor New York, NY 10018

Description:

The Assistant Merchandiser, Special Projects, Collaboration & Collection plays a critical role in supporting the operational, analytical, and financial management of the Calvin Klein Collection business and key global special projects. Reporting directly to the Merchandiser, this position serves as a central partner across Merchandising, Design, Product Development, Finance, Supply Chain, Marketing, Public Relations, and external vendors to ensure seamless execution of seasonal priorities.

This role requires a highly analytical, detail-oriented professional with experience maintaining budgets, invoice processing, inventory tracking, and complex sample logistics. The Assistant Merchandiser will own budget entry processes, support bi-monthly budget reviews, oversee timely invoice management, maintain sample inventory visibility, and coordinate domestic and international shipments through logistics partners.

The ideal candidate brings 2-4 years of merchandising, buying, planning, or business operations experience, is comfortable working across multiple systems and tools, and thrives in a fast-paced environment managing competing priorities. This individual demonstrates strong problem-solving skills, a proactive mindset, and a willingness to jump into evolving business needs while driving operational excellence across the Special Projects + Collaboration and Collection business.

Responsibilities:

Budget Management & Financial Analysis

Own day-to-day budget tracking and reconciliation across Collection and Special Projects budgets.

Manage invoice processing and payment timelines, partnering closely with Finance, vendors, and cross-functional teams to ensure timely and accurate payment execution.

Reconcile budget actuals against forecasts and identify variances and risks.

Coordinate bi-monthly budget reviews, providing clear visibility into spend and outstanding commitments.

Maintain detailed financial documentation to support audits and budget planning exercises.

Sample & Inventory Management

Own seasonal sample inventory management, ensuring accurate tracking, organization, and visibility across all Collection and Special Projects samples.

Manage sample organization and inventory through Launchmetrics and internal tracking systems.

Partner with Design, Product Development, Sourcing, PR, Marketing, and external stakeholders to coordinate sample requests and movement.

Establish and maintain best practices for sample archiving, inventory audits, and sample lifecycle management.

Track sample flow from development through market and post-market activities to ensure accountability and accuracy.

Logistics & Shipment Coordination

Coordinate domestic and international sample shipments through DHL, WorldNet, FedEx, and other logistics providers.

Manage shipping documentation, customs requirements, carnet coordination, and shipment tracking to ensure successful delivery timelines.

Partner with internal trade compliance teams and external logistics providers to proactively resolve shipment issues and mitigate delays.

Maintain comprehensive shipment records and reporting documentation.

Market Preparation & Execution

Lead development and maintenance of global market tools and merchandising materials, including linesheets, pricing tools, line plans, presentations, and seasonal reporting.

Support all phases of market preparation and execution:

Pre-Market

Coordinate sample readiness and inventory accuracy.

Ensure all market tools, presentations, and materials are complete and accurate.

Update show and market invite trackers, and with attendees confirmation.

During Market

Maintain calendar for market appointments, sell-in meetings, stakeholder communications, and updates.

Track feedback, business opportunities, and follow-up actions.

Post-Market

Reconcile order confirmations and market feedback.

Develop recap analyses and reporting to support future planning and assortment recommendations.

Cross-Functional Project Management

Manage multiple concurrent projects across Collection and Special Projects while maintaining strong attention to detail and deadlines.

Serve as a key point of contact between Merchandising and cross-functional partners to ensure alignment on priorities, timelines, and deliverables.

Participate in seasonal milestone meetings, sample reviews, budget reviews, and project status meetings.

Proactively identify challenges, propose solutions, and drive issues to resolution.

Support evolving business priorities and ad hoc initiatives with a positive, team-oriented approach.

Requirements:

Bachelor's degree in Merchandising, Business Administration, Finance, Supply Chain, or a related field preferred.

2-4 years of experience in Merchandising, Buying, Planning, Business Operations, Retail Analytics, Product Merchandising, or a related field.

Experience managing budget entry, invoice reconciliation, and expense tracking.

Experience supporting cross-functional projects within a fast-paced retail, fashion, or consumer products environment.

Experience managing inventory, sample operations, or product lifecycle processes preferred.

Experience coordinating domestic and international shipments and logistics preferred.

Internal & External Contacts:

Internal: Merchandising, Design, Product Development, Finance, Sourcing, Supply Chain, Marketing, Public Relations, International Trade Compliance, Operations, Planning

External: Vendors, Factories, Logistics Partners (DHL, WorldNet, FedEx), Global Market Partners, Freight Forwarders, Third-Party Service Providers

Listed salary ranges may vary based on experience, qualifications, and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.

#LI-MY1

#LI-ONSITE

Numbers & Facts

Location	New York, NY
Job Type	Temporary, Contractor
Industry	Computer/IT Services
Salary	$30 Per Hour
Company Size	10,000 employees or more
Year Founded	1987
Website	http://www.stefanini.com

About Company

Stefanini is a global IT services company with over 24,000 employees across 77 offices in 40 countries across the Americas, Europe, Africa, Australia, and Asia. Since 1987, Stefanini has been providing offshore, onshore and nearshore IT services, including application development and outsourcing services, IT infrastructure outsourcing (help desk support and desktop services), systems integration, consulting and strategic staffing to Fortune 1000 enterprises around the world.

With a base of over 500 active clients, including more than 300 multinationals, Stefanini maintains a strong presence in industries such as financial services, manufacturing, telecommunications, chemical, services, technology, public sector, and utilities. Clients benefit from Stefanini's financial stability, sustained year-over-year growth, and zero net debt. The corporate global headquarters is located in Sao Paulo, Brazil with European headquarters in Brussels and North American headquarters in metropolitan Detroit.

Skills

Actualsunmatched
Analysis Skillsunmatched
Application Integrationunmatched
Best Practicesunmatched
Billingunmatched
Budget Managementunmatched
Budgetingunmatched
Business Administrationunmatched
Business Operationsunmatched
Business Supportunmatched
Calendar Managementunmatched
Capability Maturity Model (CMM)unmatched
Consultingunmatched
Cross-Functionalunmatched
Customer/Client Researchunmatched
Detail Orientedunmatched
Document Managementunmatched
Expense Trackingunmatched
Financeunmatched
Financial Analysisunmatched
Financial Managementunmatched
Financial Servicesunmatched
Forecastingunmatched
Fortune 1000 Customersunmatched
Freight Forwardingunmatched
Governmentunmatched
Information Technology & Information Systemsunmatched
Information Technology Consultingunmatched
Information Technology Outsourcingunmatched
Inventory Managementunmatched
Logisticsunmatched
Manufacturingunmatched
Marketingunmatched
Merchandisingunmatched
Multitaskingunmatched
Nearshoringunmatched
Operational Auditunmatched
Operational Supportunmatched
Operations Planningunmatched
Organizational Development/Managementunmatched
Payment Processingunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Procurement Planningunmatched
Product Designunmatched
Product Developmentunmatched
Product Lifecycleunmatched
Product Merchandisingunmatched
Project/Program Managementunmatched
Public/Media/Press/Analyst Relationsunmatched
Reconciliationunmatched
Recruiting Strategyunmatched
Retailunmatched
Retail Operationsunmatched
Risk Analysisunmatched
Salesunmatched
Shipping Documentsunmatched
Supply Chainunmatched
Support Documentationunmatched
System Integration (SI)unmatched
Team Playerunmatched
Telecommunicationsunmatched
Time Managementunmatched
Trade Relationsunmatched
Vendor/Supplier Relationsunmatched

Level up your application

Professional resume templates

Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

Free resume templates

Free resume builder

Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

Free resume builder

Assistant Merchandiser - Special Projects, Collaboration and Collection

Job Description

Numbers & Facts

About Company

Skills

Be found by employers

Level up your application

Professional resume templates

Free resume builder