ROLE DESCRIPTION: Jeff Lowe - State Farm Agent is seeking a proactive, organized Assistant Office Manager to provide executive support to the Agent and help keep our office running smoothly. This role combines administrative support, calendar management, marketing coordination, and occasional customer service assistance.
You’ll work closely with the Agent to manage business and personal tasks, coordinate priorities, and follow through on details. If you enjoy anticipating needs, staying organized, and supporting a busy team, we’d love to connect with you.
RESPONSIBILITIES:
Provide executive support to the Agent, including managing emails, business and personal calendars, appointments, communications, and errands.
Coordinate administrative and financial tasks, including deposits, expense tracking, bill payments, employee benefits paperwork, and recordkeeping.
Prepare reports, spreadsheets, presentations, and meeting materials; maintain production tracking and follow up on outstanding items.
Support marketing efforts through promotional materials, social media outreach, customer mailings, referral programs, and community events.
Assist with recruiting by communicating with candidates, scheduling interviews, and coordinating recruiting events.
Provide occasional front-desk and customer service coverage, including answering calls, scheduling appointments, and routing follow-up requests.
Coordinate office supplies, equipment, facility needs, team celebrations, and employee recognition programs.
QUALIFICATIONS:
Previous administrative, executive assistant, or office support experience preferred.
Strong organization, attention to detail, and time-management skills.
Professional written and verbal communication skills.
Proactive approach with the ability to anticipate needs, manage competing priorities, and meet deadlines.
Comfortable using Microsoft Excel, Word, PowerPoint, email, and calendar tools.
Ability to handle confidential business and personal information with discretion.
Willingness to assist with errands and occasional weekend events.
Pay: $20 - $25 per hour Schedule: Part-time hours Monday - Friday within the 9:00 a.m.- 6:00 p.m. window, with occasional weekends for marketing events.
Numbers & Facts
Location
Torrance, CA
Job Type
Part-time
Salary
$20–$25 Per Hour
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Email Management/Administrationunmatched
Employee Benefitsunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Trackingunmatched
Farm Managementunmatched
Follow Throughunmatched
Interviewing Skillsunmatched
Marketingunmatched
Microsoft Excelunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
Office Managementunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Production Controlunmatched
Reporting Skillsunmatched
Social Mediaunmatched
Spreadsheetsunmatched
Telephone Skillsunmatched
Time Managementunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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