Make sure everyone is safe, following procedures, and wearing PPE
Attend safety meetings and complete monthly safety quizzes with their team
Assist with completing action items
Inspect fire extinguishers and crane inspections monthly
Report incidents immediately to the safety department and VP of Accounts
Environmental:
Attend environmental meetings for contractors
Environmental compliance for the site, and be responsible for audits from the customer
Proper disposal of used oil, hot drain filters, and recycling
Metal recycling and track dumpster to ensure payment for scrap
Site Reports
Monthly CID Reports
Review operations and parts spend report form purchasing weekly
Financials
Monitor labor and parts spend, expand efficiency.
Maintenance:
Schedule PM due for all assets on site, create PM services, pull filters, and re-order filters
Plan repairs with PMs as best as possible
Manage oil sampling for the site
Set SOW with team
Make plans with the maintenance team and mechanics to correct action items from inspections
Yard and Shop / Inventory
Keep shop and yard inventory clean and organized
Keep up on stock levels (Fluids, filters, and spare parts)
Work with other sites and YD 20 on shared parts stocking levels. (i.e., common cylinders)
Invoicing / Billing
Work Orders and Invoices
Process work orders and rebills in M+. Move Invoices to completed status.
Update weekly rental report for IHE, IHW.
Keep rental POs current with the customer
Assist with collecting monthly hours
Send out damage reports
Daily Operations / Communication
Have phone on 24/7 for service calls/machine breakdowns.
Communicate with all mechanics
Manage up/down report
Manage priorities of the sourcing agent
Schedule 3rd party repairs/damages when needed
Customer Service
Be professional and have a great attitude with all levels of customers
Solve customer problems
Required Skills and Abilities
Heavy equipment/mill service experience
Must be reliable and extremely trustworthy
Excellent organizational and time management skills
Strong multitasking skills
Attention to detail and accuracy
Advanced computer skills and strong Excel ability
Strong written and verbal communication skills
Work Environment
This job operates in a clerical office and mill setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
Prolonged periods of sitting at a desk and working on a computer.