Assistant Operations Manager

Duties & Responsibilities:

• Safety:
• • Make sure everyone is safe, following procedures, and wearing PPE
  • Attend safety meetings and complete monthly safety quizzes with their team
  • Assist with completing action items
  • Inspect fire extinguishers and crane inspections monthly
  • Report incidents immediately to the safety department and VP of Accounts
• Environmental:
• • Attend environmental meetings for contractors
  • Environmental compliance for the site, and be responsible for audits from the customer
  • Proper disposal of used oil, hot drain filters, and recycling
  • Metal recycling and track dumpster to ensure payment for scrap
• Site Reports
• • Monthly CID Reports
  • Review operations and parts spend report form purchasing weekly
• Financials
• • Monitor labor and parts spend, expand efficiency.
• Maintenance:
• • Schedule PM due for all assets on site, create PM services, pull filters, and re-order filters
  • Plan repairs with PMs as best as possible
  • Manage oil sampling for the site
  • Set SOW with team
  • Make plans with the maintenance team and mechanics to correct action items from inspections
• Yard and Shop / Inventory
• • Keep shop and yard inventory clean and organized
  • Keep up on stock levels (Fluids, filters, and spare parts)
  • Work with other sites and YD 20 on shared parts stocking levels. (i.e., common cylinders)
• Invoicing / Billing
• • Work Orders and Invoices
  • Process work orders and rebills in M+. Move Invoices to completed status.
  • Update weekly rental report for IHE, IHW.
  • Keep rental POs current with the customer
  • Assist with collecting monthly hours
  • Send out damage reports 
• Daily Operations / Communication
• • Have phone on 24/7 for service calls/machine breakdowns.
  • Communicate with all mechanics 
  • Manage up/down report
  • Manage priorities of the sourcing agent 
  • Schedule 3^rd party repairs/damages when needed 
• Customer Service
• • Be professional and have a great attitude with all levels of customers
  • Solve customer problems

Required Skills and Abilities

• Heavy equipment/mill service experience
• Must be reliable and extremely trustworthy
• Excellent organizational and time management skills
• Strong multitasking skills
• Attention to detail and accuracy
• Advanced computer skills and strong Excel ability
• Strong written and verbal communication skills

Work Environment

This job operates in a clerical office and mill setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.