Assistant Payroll Director

Assistant Payroll Director

Salary

$90,974.15 - $131,872.63 Annually

Location

Boston City Hall - 1 City Hall Sq

Job Type

Full-Time

Job Number

2026-00037

Department

Auditing Department

Opening Date

09/14/2026

Closing Date

11/16/2026 11:59 PM Eastern

• Description
• Benefits

Overview

Under the direction of the Director of Payroll, facilitates the analysis of Collective Bargaining Agreements, develops work plans, and builds processes to be responsive to Collective Bargaining Agreement implementation. Participates in planning, organizing, testing, and implementing patches/fixes/upgrades to time and labor and payroll systems.

Responsibilities

• Supervises and executes the City Payroll process to completion every week.
• Maintains and updates payroll configuration tables.
• Monitors and participates in high-volume transaction load processing.
• Supervises personnel and directs the activities of time and labor/payroll specialists citywide. Interprets and ensures adherence to all approved rules and regulations.
• Facilitates the analysis of Collective Bargaining Agreements, develops work plans, and builds processes to be responsive to Collective Bargaining Agreement implementation.
• Liaison with Labor Relations and other departments for ongoing updates to payroll for related payroll deduction processes, especially related to new collective bargaining agreements.
• Liaison with all (voluntary deduction) vendors related to payroll deductions and garnishments
• Develops administrative procedures by conducting studies of current procedures to determine feasibility of improvements to the time and labor/payroll function to strengthen internal controls, eliminate duplication of effort, and improve the efficiency of operations.
• Oversees and participates in technical troubleshooting to ensure effective resolutions.
• Gathers and researches data to analyze fit and gap analysis between administrative needs and system capabilities.
• Evaluates program requests made by department time and labor/payroll specialists and works with these departments for resolution of their requests.
• This position is the liaison and project manager for Audit planning, organizing, testing, and implementing upgrades (PUMs) to PeopleSoft payroll systems.
• Plans and coordinates citywide employee development and in-service training for time and labor/payroll.
• Develops performance measures and goals, conducts performance evaluations.
• Develops and maintains interdepartmental lines of communication. Assists the Independent Auditors, as needed, in any and all audits and reviews.
• Participates in a variety of special projects.
• Performs other related duties as required.

Minimum Entrance Qualifications

• A Bachelors degree in Business or another related field is strongly preferred.
• A minimum of four (4) or more years of full-time or equivalent part-time professional experience in payroll-related functions.
• Ability to exercise good judgment and focus on details as required by the job.
• Demonstrated experience in using Microsoft Office and Google Suite.
• Experience with HR/Payroll Database software; PeopleSoft HR/Payroll/TL v9.2 preferred.
• Familiarity with City of Boston payroll practices and policies may be substituted for two (2) years of the required experience. Appropriate education substitutions may be made.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SENA/MM1-9

Hours per week: 35

The City of Boston is proud to be an Equal Opportunity Employer. We invite applications from all qualified individuals and do not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other protected category.

At the City of Boston, we provide our employees with a wide array of benefits and resources that foster both their professional and personal development. Our goal is to make City government a place where everyone is empowered to make a positive impact for the communities in which we live, work, and play.

For full-time positions, employees may be eligible for the following benefits depending on the nature of their employment and applicable Collective Bargaining Agreement (CBA) for the position. View the Collective Bargaining Agreements page to learn more.

Benefits Available to City Workers

• Retirement & Savings Opportunities: Membership in the Boston Retirement System (BRS), a benefit pension plan providing lifetime income to vested employees when they retire, along with deferred compensation options to help you build a secure future. Visit boston.gov/retirement to learn more.

• Health Insurance & Benefits: The City offers competitive medical, dental, and vision coverage, plus flexible spending (FSA), dependent care accounts, and life insurance for our employees. Visit boston.gov/insurance to learn more.

• Other Benefits: City employees enjoy a benefits package featuring paid time off and leave, subsidized transit (MBTA and Bluebikes), educational assistance, and employee wellness programs. Visit boston.gov/life-city-boston to learn more.

• Salary information: To view salary plans and understand how salaries work at the City of Boston, go to boston.gov/salary.

Part-time employees who are scheduled to work for 20 hours or more per week may also be eligible for benefits on a pro-rated basis. Please refer to the applicable Collective Bargaining Agreement (CBA) to learn more about any benefits available for this position.

If you have any questions about the benefits offered for this position, please contact the Office of Human Resources at 617-635-3370 or ohr@boston.gov.

Employer City of Boston (MA)

Address 1 City Hall Plaza, Room 612

Boston, Massachusetts, 02201

Phone 617-635-3370

Website https://www.boston.gov