Assistant, Physical Production

Role Summary

At FIFTH SEASON, we're revolutionizing the entertainment industry with groundbreaking content that captivates global audiences. As a dynamic studio with a soul, we're seeking a Physical Production Assistant to play a vital role in supporting our TV Physical Production team. This position requires a meticulous individual with exceptional organizational skills, capable of thriving in a dynamic environment. The ideal candidate will excel at multitasking, possess strong communication abilities, and demonstrate proficiency in collaborating with diverse personalities. With a keen eye for detail and a proactive mindset, you'll ensure seamless operations in our fast-paced production setting.

We value commitment, creativity, and a deep passion for the entertainment industry. If you're ready to contribute to our ongoing success in producing award-winning content and be part of an exceptional team that embraces the dynamic and global nature of our business, we’d love to hear from you.

Role Responsibilities

• Maintain and manage executive calendars with precision, anticipating needs for meetings/videoconference/calls, adapting to the demands of an international business spanning multiple time zones
• Prepare meeting agendas, organize and distribute materials, handling both internal and external appointments of varying formalities
• Arrange travel accommodations and process executive expenses in alignment with company policies
• Act as a liaison between executives and contacts
• Proactively follow up on tasks and projects to ensure timely completion
• Assist in tracking key department milestones/dates
• Maintain & update department databases and checklists
• Support ad hoc projects when necessary
• Compile and distribute meeting notes as required
• Maintain confidentiality and diplomacy in all tasks

Qualifications

• Bachelor’s degree or equivalent experience in a related field
• Genuine interest in TV Physical Production and a desire to contribute to its success
• Basic knowledge of set production workflow; previous on-set experience is advantageous
• Previous experience in Talent Agency, Management Company, Production, or Production Company preferred
• Strong communications skills, able to engage effectively across all levels of the organization and with external partners
• Expertise in MS office, Zoom, Microsoft Teams and Adobe
• Exceptional logistical skills, highly organized, and detail-oriented
• Self-motivated and proactive, capable of managing multiple tasks concurrently
• Capacity to maintain confidentiality and diplomacy in all tasks
• Flexibility to work overtime with short notice

Characteristics & Personality

• Proficient in clear oral and written communication, fostering collaboration across organizational levels, global offices, and worldwide time zones
• Thrives in fast-paced environments, adept at proactively navigating change and driving creative solutions
• Overcomes challenges with grit, embracing change as an opportunity for growth

Compensation: $23-$25 / hr + OT