Assistant Plumbing Project Manager

Job Summary

CT Mechanical is seeking an Assistant Plumbing Project Manager to support our commercial plumbing project team. This role is responsible for executing the essential, recurring administrative tasks that keep our plumbing projects organized, compliant, and on track. This is not a project leadership role - rather, it's an execution-focused position ideal for someone organized, process-oriented, detail-driven, and reliable.

Key Responsibilities

• Notice of Commencement (NOC) Collection:

Coordinate and collect NOCs from clients and ensure internal logs are accurate and up to date.

• Notice to Owner (NTO) Filing:

Prepare, file, and track all NTOs and confirm proper documentation is maintained for each plumbing project.

• Permitting Support:

Assist with the submission, tracking, and document retention of plumbing permit applications, inspections, and approvals.

• Certificate of Insurance (COI) Management:

Request, collect, and file job-specific COIs from subcontractors and vendors; verify expiration dates and compliance requirements.

• Purchase Order (PO) Tracking:

Maintain internal PO logs, confirm issuance, and monitor outstanding orders for completion or delivery follow-up.

• Document Filing & Job Folder Organization:

Maintain organized digital job folders containing signed contracts, permits, logs, submittals, COIs, NTO/NOC documents, purchase orders, and other project documentation.

• Routine Communication:

Draft and send templated follow-up emails to vendors, general contractors, municipalities, suppliers, and project partners as directed.

• Administrative Support for APMs/PMs:

Assist Project Managers and Assistant Project Managers with calendar invites, meeting notes, document preparation, tracking logs, and other administrative tasks.

• Front Office & Phone Support:

Serve as a professional point of contact for inbound phone calls and office inquiries related to commercial plumbing projects.

Qualifications

• Education:

High school diploma or equivalent required; college coursework or an associate degree in construction administration, office management, business, or a related field is a plus.

• Experience:

1-2 years of administrative support experience preferred. Construction, plumbing, mechanical, or subcontractor experience is a plus but not required.

• Skills:

• Proficient in Microsoft Office, especially Excel and Outlook

• Familiarity with construction documentation and permitting processes preferred

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• Strong follow-through and accountability

• Willingness to learn plumbing and commercial construction processes

About CT Mechanical

Founded in 2014, CT Mechanical, a division of Comfort Temp Company, delivers high-quality mechanical, plumbing, and construction solutions across Florida. Our teams support commercial projects throughout the state and are committed to delivering quality work through strong communication, accountability, and teamwork.

We're driven by our core values:

Do what you say. Do what it takes. Walk with purpose. Do the right thing.

If you're someone who takes pride in staying organized, keeping projects moving, and being the person the team can count on, this is an opportunity to build a career with a growing Florida-based contractor.

Application Instructions

Interested candidates can submit a resume and brief cover letter to Brandon@comforttemp.com. Please include Project Management Administrative Assistant - Plumbing in the subject line.