Assistant Project Coordinator

Job Title: Assistant Project CoordinatorJob Description

The Assistant Project Coordinator supports ownership and field operations by combining project coordination and administrative responsibilities. This role helps keep construction projects organized and on schedule through careful management of documentation, scheduling, reporting, correspondence, filing, and tracking outstanding project items.

Responsibilities

• Support project teams with day-to-day documentation and administrative tasks throughout the project lifecycle.
• Maintain and update project schedules to ensure timelines are clearly communicated and followed.
• Prepare, manage, and distribute project reports and correspondence in a timely and accurate manner.
• Track outstanding action items, follow up with appropriate stakeholders, and help drive items to completion.
• Organize, file, and manage project documents and records to ensure easy access and proper retention.
• Provide direct administrative and coordination support to ownership and field personnel.
• Assist with construction project coordination activities, including RFIs, change orders, submittals, and general project documentation.
• Support scheduling, reporting, and filing activities related to construction projects and office operations.

Essential Skills

• Minimum of 2 years of experience in project coordination, administrative support, or a related role; 2-4 years of experience preferred.
• Construction industry experience, ideally in concrete or related trades, strongly preferred.
• Strong organizational skills with the ability to keep multiple projects and tasks well structured.
• Clear and professional communication skills, including the ability to interact effectively with office leadership and field staff.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Experience with construction project documentation, including RFIs, change orders, submittals, and general coordination tasks.
• Background in construction administration support, including scheduling, reporting, and filing.

Additional Skills & Qualifications

• Concrete construction experience is a significant plus but not required.
• Additional years of relevant experience beyond the minimum are welcomed.
• Experience in construction management or related fields is beneficial.
• Comfort working closely with both office and field personnel in a collaborative environment.
• Willingness to learn and participate in provided training to grow within the role.

Work Environment

This position is based in a family-oriented, office-based construction environment. The role requires working on-site in the office five days per week, collaborating closely with ownership, office leadership, and field staff. Team members benefit from a supportive culture that emphasizes growth, training, and long-term development, with a direct placement opportunity and access to company benefits.

Job Type & Location

This is a Permanent position based out of Fort Lee, NJ.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

401k Medical, Dental, Vision PTO

Workplace Type

This is a fully onsite position in Fort Lee,NJ.

Application Deadline

This position is anticipated to close on Sep 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.