Reports To: Vice President of Coatings
FLSA Status: Salary Exempt
SUMMARY: Supports both estimating and project management functions by coordinating bid opportunities, assisting in takeoffs, and maintaining accurate project documentation. This role ensures efficient execution from preconstruction through project closeout in a commercial painting and coating environment. This position requires regular communication with English-speaking and Spanish-speaking employees.
DUTIES AND RESPONSIBILITIES:
- Maintain company bid calendar, track deadlines, review, and distribute bid opportunities.
- Organize drawings, specs, and addenda.
- Assist senior estimators with proposal and bid preparations.
- Perform quantity takeoffs.
- Assist with prequalifications, bid bonds, notice of furnishings, and other job documentation.
- Support material tracking and documentation for various projects.
- Maintain submittals, RFIs, and change order logs.
- Support field operations by documenting schedule impacts and attending job-specific meetings.
- Assist with job schedules and project closeout documentation.
- Support internal reporting and documentation.
- Assist senior estimators with various other administrative and job-related duties.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to satisfy each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Successful completion of an apprenticeship; high school diploma, completion of GED, or equivalent vocational school.
- The ideal candidate should have at least 1-5 years of construction industry experience, be familiar with construction industry lingo, and possess excellent communication skills, both written and verbal.
- Must be fluent in Spanish and English.
- Ability to safely operate various vehicles and equipment
- Capable of receiving and following instructions and communicating with co-workers
- Able to read and adhere to labels, safety warnings, and guidelines
- Attentive to detail and always alert to ensure safety
- Good basic math skills
- Manual dexterity with excellent balance to work on scaffolding, ladders, etc.
- Conscientious with great attention to detail
- Valid driver’s license is required; Must be able to travel locally 50-70% of the time.
COMPETENCIES:
· Capable of receiving and following instructions and communicating with co-workers
· Attentive to detail and always alert to ensure safety
- Previous experience working with a Subcontractor and/or General Contractor in a similar capacity is preferred.
- 3-5 years of technical training or experience in the construction industry is an asset.
- Strong computer skills using Microsoft Office: Word, Excel, Outlook, Access, PowerPoint, Projects, Publisher and Outlook; as well as estimating and takeoff software.
- Positive attitude and creative mind set.
- Candidates must be an organized self-starter, possess a strong work ethic, strong organizational and interpersonal skills, good attention to detail, the ability to recognize discrepancies, and be able to manage multiple tasks simultaneously.
- Superior communication skills both written and oral.
- Exceptional reading and writing skills.
- Ability to work well under pressure with a focus on deadlines, using initiative, and requiring minimal supervision.
- Proven ability to work independently and in a team environment.
- Must be able to communicate effectively with management, staff, and outside entities.
- Always willing and interested to learn new skills.
PHYSICAL DEMANDS:
While performing the duties of this job, the individual may be in a stationary position for 75 percent of the time. The individual will be required to bend, stand, and kneel for long periods of time, so it is essential that they are fit and able to regularly lift, push, pull, and/or move up to 60 pounds without assistance. The position may require the occasional use of scaffolding, ladders, and lifts.
WORK ENVIRONMENT:
While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate.