Assistant Project Manager

Description:

The Assistant Project Manager (APM) supports the Project Manager and project team in coordinating, managing, and executing commercial construction projects from start to finish. This role is responsible for assisting with scheduling, cost control, documentation, and communication to ensure projects are completed safely, on time, within budget, and in accordance with contract documents and quality standards.

Key Responsibilities

Project Planning & Coordination

• Assist the Project Manager in developing project schedules, budgets, and work plans.
• Coordinate with subcontractors, suppliers, and internal staff to ensure project milestones are met.
• Track project progress, report on key metrics, and assist with maintaining up-to-date project logs.
• Participate in pre-construction meetings and support procurement of materials and subcontractors.

Documentation & Communication

• Prepare, review, and process project documents including RFIs, submittals, change orders, and meeting minutes.
• Maintain accurate and organized project documentation and correspondence.
• Assist in preparing and distributing weekly and monthly progress reports.
• Facilitate effective communication between the project team, field personnel, and stakeholders.

Cost Control & Financial Tracking

• Assist in monitoring project budgets, commitments, and cost forecasts.
• Review subcontractor invoices, verify quantities, and ensure timely approvals.
• Support the preparation of owner pay applications and cost change requests.
• Work with accounting and project controls teams to ensure financial accuracy.

Quality & Safety Support

• Promote and enforce company safety policies and procedures on all job sites.
• Participate in safety walks and inspections with field supervision.
• Assist in monitoring work quality to ensure compliance with plans, specifications, and standards.

Field Support

• Conduct regular site visits to monitor progress and resolve coordination issues.
• Support field teams with information, materials, and documentation needed for daily operations.
• Collaborate with Superintendent to maintain project schedule and logistics.

Requirements:

• Bachelor’s degree in construction management, Engineering, Architecture, or a related field preferred.
• 2–5 years of experience in commercial construction or project management support.
• Strong understanding of construction drawings, specifications, and processes.
• Proficiency with project management software (Procore, Bluebeam, Microsoft Project, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.

Working Conditions:

• Office and field-based environment.
• Frequent visits to active construction sites.
• May require occasional travel between job sites or project meetings.
• Must comply with all company and OSHA safety requirements.